Executive Assistant - Maternity Cover

EXECUTIVE ASSISTANT

ROLE SUMMARY

The Executive Assistant provides comprehensive administrative and strategic support to McAvoy C-Suite leadership team.

1. JOB PURPOSE

To manage schedules, coordinate meetings, handle confidential information, prepare reports and presentations, and act as a liaison between executives, employees, clients, and external stakeholders. This role is an onsite role and will require the successful candidate to be flexible and available as required.

2. KEY RESPONSIBILITIES

Administrative Support

Manage C-Suite calendars, appointments, and travel arrangements

Organise meetings and events

Prepare agendas, meeting materials, and minutes of meetings

Screen and prioritise correspondence, emails, and phone calls

Communication & Coordination

The primary point of contact for internal and external stakeholders

Draft, edit, and proof-read correspondence, reports, and presentations

Coordinate communication between departments and C-Suite

Project & Office Management

Track deadlines and follow up on action items

Assist with special projects and strategic initiatives

Maintain filing systems and confidential records

Monitor office supplies

Travel & Event Management

Arrange travel for C-Suite and Board

Prepare travel itineraries and expense reports

Coordinate executive events, board meetings, and corporate functions.

Confidentiality & Professionalism

Handle sensitive information with discretion

Maintain confidentiality regarding business operations, personnel matters, and executive decisions

3 . KEY SKILLS AND COMPETENCIES

Excellent verbal and written communication

Strong organisational and time-management skills

High attention to detail and accuracy

Problem-solving and decision-making ability

Ability to multitask and work under pressure

Strong interpersonal and relationship-building skills

Minute-taking and report-writing skills

4. QUALIFICATIONS AND EXPERIENCE

Experience in executive support, administration or office management

Experience supporting senior executives and/or leadership teams

Experience managing complex schedules and multiple priorities

Understanding of business operations and corporate governance.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Canva, Outlook).

Familiarity with collaboration tools such as Microsoft Teams and/or Zoom

Behavioural Competencies

External Focus: Builds strong relationships with C-Suite, Board, colleagues, clients, and external partners by proactively identifying needs and anticipating requirements. Demonstrates sound commercial awareness and a commitment to delivering exceptional support and service.

Influencing: Develops and maintains effective working relationships with key stakeholders at all levels. Uses professionalism, credibility, and discretion to influence outcomes, facilitate collaboration, and ensure the successful delivery of business objectives.

Initiative: Works proactively with minimal supervision, taking ownership of responsibilities and identifying opportunities to improve processes and efficiency. Demonstrates resilience, resourcefulness, and a strong commitment to achieving high-quality results.

Team Player: Contributes positively to team success and willingly supports colleagues and wider business activities when required. Builds trust through integrity, reliability, and a collaborative approach, fostering strong working relationships across McAvoy. Demonstrates honesty, loyalty and commitment.

Effective Communication Skills: Communicates confidently and effectively with a wide range of audiences, adapting style and approach as appropriate. Produces high-quality written communications, reports, presentations, and correspondence while maintaining professional and effective communication channels Consistently presents a professional image and promotes McAvoy brand

5. REPORTING STRUCTURE

Reports to: Chief Executive Officer

6. GENERAL

Work with the wider McAvoy Team to effectively represent and grow the business and contribute to the culture of innovation and continuous improvement

Promote and ensure a safe working environment, ensuring compliance with housekeeping rules and health and safety legislation

OUR COMMITMENT

McAvoy is an employer of choice for people from different backgrounds and seeks to promote respect for the individual and equality of opportunity. We passionately believe that everyone should be treated solely on the basis of personal merit and contribution throughout their career with the Company. The diversity of our people, their skills and abilities are the strengths that help us achieve our best.

Skills:
executive support Confidentiality Microsoft office suite minute taking attention to detail and accuracy communication skills Travel & Event Management

Benefits:
Private Medical Life Assurance EAP Health Cash Plan E-Charging onsite Health&Wellbeing

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