Junior Legal PA

The VacancyWhat can you expect?We have an exciting opportunity for an experienced Legal PA to join our leading Dispute Resolution practice.In day-to-day business as in life, conflict can be unavoidable. Our team of highly experienced dispute experts offers specialised, professional and strategic commercial advice when it matters most. Skilled in litigation, arbitration and alternative dispute resolution procedures such as mediation, our lawyers are committed to the client's best outcome.ResponsibilitiesDiary management:Ensure client meeting clashes do not occurEnsure fee earners have all the required materials for their client meetingsArrange meetings on behalf of partners/fee earners/clientsEnsure business travel information is entered into calendarsFile management responsibilities - opening and closing files including ensuring electronic filing systems are maintained accurately and up to dateMailbox management with the ability to prioritise, categorise and respond to basic client requests and draft responses accordinglyMonitoring and being the gatekeeper to fee-earners' mailbox in their absenceCommunicate regularly with fee earners to ensure that both parties are clear on priorities and what is on the "to do" listTo undertake limited typing i.e urgent short documents (digital and non-digital dictation)Client liaison including take messages, pass on information and deal with simple queries Delegate work to the relevant secretarial resource e.g Document Production team, Practice Administration to ensure that PA time is maximised and the newly introduced model is being followedProactive billing and credit control:Assisting with Partners’ billing and financial requirements which includesCheck InTapp time to ensure that fee earners' time recording is up to dateCheck with Senior Associates to ensure that all matters they want to invoice have been billedBuild relationships with accounts department to ensure that billing issues are resolved quicklyMarketing Support:Liaise with Concierge to have new fee earner photos takenSaving photos in correct house style and in appropriate Marketing filesite foldersAssisting with uploading and updating content on the website including; creating lawyer profiles, blogs and briefing papersAssisting with upload of files to the website to create links for hyperlinking in emailsProof reading and hyperlinking keywords in the text to relevant target pages on all content added to the siteBidsAssisting with collating and maintaining Master CVs for each fee-earner and sorting by partner, director and other gradeAssisting with updating bids credentials lists with matters from Chambers after each directories roundAssisting with maintaining credentials database – adding to it by practice and sectorAssisting with maintaining bidding library - adding to it by sector and sub-sectorBusiness Development:Assisting with management of fee earners' contact data including recording BD activities, updating marketing lists, assisting with pipeline/opportunity updatesAssisting with collating information for expressions of interests and credentials documentsAssisting with providing About Us documentsAssisting with organising conference calls on behalf of the fee earnersAssisting with organising transport, accommodation and related documentation for international travel as required - produce itinerary as appropriateAssisting with workload of team members within practice group and across the firm as requiredAny additional ad hoc tasks as requiredOther:Assisting with the opening of new matters with the firm's client onboarding platform, InTapp IntakeAssisting with preparing Engagement letters to ensure new client/matter processes are completed with Contract ExpressUndertake ad hoc conflict queriesExperience and KnowledgeAll necessary training will be given to provide required support to the team and the successful candidate must be willing to engage with all training and development offeredExperience of working in a corporate environment, such as legal or finance is not essential but would be usefulAbility to liaise effectively with colleagues and professionalsUnderstanding ofdiary management, organisation and prioritisation skillsAbility to communicate effectively and build good relationships with clients and staff within the firmMust work well as part of a teamCompetent, and accurate typistProfessional telephone manner and the ability to accurately record and pass on messagesUnderstanding of the following packages: Microsoft Office IT skills – Word, Excel, PowerPoint, Publisher, Outlook (Fieldfisher uses Microsoft 2010)Who are we looking for?We don't have a type. We believe our differences are our strengths; varied cultures, approaches and experiences can only benefit us.What do we offer?You can be yourself: It takes everyone to make us who we are. We’re a culture of diverse perspectives, with each of us making unique contributions that make us better together.In the office or WFH?:  We think the best balance is more time in the office than at home, so we operate a 60:40 rule.Beyond salary: We offer plenty of benefits; private medical insurance, health cash plan, dental insurance, life assurance, critical illness insurance, matched pension contributions up to 7%, holiday trading, plus many more. Visit: Reward & Benefits Fieldfisher.Modern Office Space: Situated in the prestigious Paradise Birmingham at 2 Chamberlain Square, Fieldfisher Birmingham has become renowned for working closely and collaboratively with colleagues across the UK and international Fieldfisher Networks..Nurturing your talent: Take a 'build a career' approach to your training. You'll be on a pathway but free to wander if you see something you'd like to study more closely.Funnel your interests: You have a life outside work, and we can help it to flourish. Join clubs, affinity networks, inclusive events, and pro bono/charity initiatives.Why join Fieldfisher?At Fieldfisher, we know people do their best work when they feel supported, valued and able to be themselves.We invest in helping our people build fulfilling careers while maintaining a healthy balance with life outside work. From professional development opportunities and wellbeing initiatives to flexible ways of working, we're committed to creating an environment where people can thrive.As part of our People First approach, we offer a range of support for colleagues and their families. Find out more about our family-friendly approach.Inclusion at FieldfisherWe want everyone at Fieldfisher to feel respected, valued and able to succeed.We're committed to attracting, developing and retaining talented people from all backgrounds and creating opportunities for colleagues to grow and thrive. We believe that different experiences and perspectives strengthen our firm, our teams and the service we provide to clients.Our Inclusion Networks, colleague-led initiatives, awareness campaigns and learning programmes help build community, encourage understanding and support an environment where everyone feels they belong.Accessibility and adjustmentsWe're committed to providing an accessible recruitment process. If you require any adjustments during your application or interview, please contact the Recruitment team in confidence at We'll work with you to understand what support you need and ensure you can participate fully in the process.What to do next:Click 'Apply Now', complete an online application and upload a CV.Successful applications will be invited to a 20–30-minute introductory call with a recruiter.Every role recruits differently. But we'll always let you know what to expect from the process, so you get no surprises.For hybrid opportunities, you'll be invited to visit our offices for a face-to-face meeting.We try to make sure the process takes around 2-3 weeks only, but we can't always promise that. We will work around everyone's availability. You can contact us at  recruit on a rolling basis. Your application may be reviewed before the application deadline. We accept applications until we have filled the role.The FirmWe are not a UK firm with offices in Europe. We are a European law firm at our core. While our HQ is London, we are spreading across Europe at pace. In addition to UK, China and Silicon Valley we have offices in Austria, Belgium, France, Germany, Ireland, Italy, Luxembourg, the Netherlands, Poland, Portugal and Spain. With 28 offices across 14 countries, we work collaboratively with each of our offices to ensure our clients receive the best advice and support. You might expect an impersonal office culture, but you will find a homely, family feel even in the largest offices. Quality on both sidesAcross all our offices and jurisdictions are market-leading practices in corporate/M&A, finance, real estate, energy and natural resources, technology and life sciences.We count as clients large corporations including major technology firms, pharmaceutical and life sciences companies, energy suppliers, infrastructure companies, global banks and financial institutions. We aim to ensure equality of opportunity and are actively working towards improving the diversity of our staff. Applications will be considered on merit and the applicant's suitability to meet the requirements of the role.BenefitsGenerous annual leaveHealth insurancePension contributions
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Testimonial
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"It is great being in a firm which "gets" cross-office working – to feel properly part of a national team and to work with colleagues in other specialisms who are unconstrained by geography."
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"I consider Fieldfisher to be a progressive firm with an understanding of social values. I'm pleased that staff is able to have input in the firm's direction and purpose as well as help to shape wider society. I'm encouraged to perform by being able to develop in a natural way, whilst being supported at every step.Fieldfisher has managed to nurture a really positive and friendly culture. If they have drive and ambition, I would encourage anybody looking for a role here to grab the opportunity."
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"Since joining Fieldfisher in 2016, I have progressed from an entry-level secretarial role to an experienced executive assistant. This was made possible by a supportive and inclusive working environment that allows staff to progress at a pace that is best suited to them which in turn makes for well-rounded, home-grown talent.The firm strikes a great balance between providing the foundations for success and autonomy of your own growth and development. An insight I would give to potential applicants is that Fieldfisher offers the opportunity for a career and a sense of belonging to a community and not just a job."Documents