Payroll Administrator

I am currently working with an incredibly dynamic, tech driven, finance and accountancy firm that has grown much faster than ever predicted. We are recruiting now and this position will be shadowing the current CFO and will progress fast with their aggressive growth plans. The company is happy with hybrid working once trained. 2/3 days in the office depending on training needs and the needs of the business

Role overview

You’ll support day-to-day payroll & finance operations across multiple client accounts in a modern, data-driven setup. Working with their advanced workflows and you’ll help keep ledgers clean, payroll accurate, and reporting timely.

Key responsibilities

• Maintain accurate financial records and support month-end close, leveraging automation and audit trails.
• Process purchase and sales ledger transactions; match, code, and post invoices with high accuracy; manage approvals in-system.
• Complete daily bank reconciliation's and assist with treasury tasks using live-bank feeds.
• Support end-to-end payroll processing (PAYE, NI, CIS, umbrella, LTD), including time sheet validation, exceptions handling, and submissions.
• Liaise with employees, clients, and payroll partners to resolve payroll queries promptly and professionally.
• Process staff expenses and maintain compliant payroll records with full digital audit history.
• Assist with balance sheet reconciliation's, margin tracking, and management reports from real-time dashboards.
• Maintain financial documentation in line with internal controls, HMRC and recruitment-finance requirements.
• Ensure compliance with policies, credit control procedures, and relevant legislation (including RTW and intermediaries reporting support).
• Provide administrative support to the finance team and contribute to ad hoc projects, process improvements, and automation rollouts.

Person specification

Essential

• Strong numerical and analytical skills with excellent attention to detail.
• Excellent organisation and time management; able to prioritise in a fast-paced environment.
• Clear, confident communicator; collaborative and client-focused.
• Self-starter mindset: reliable, proactive, adaptable.

Desirable

• Experience of working in a payroll environment
• AAT qualification or working towards a finance-related qualification.
• Exposure to recruitment, temp staffing, SME, or services environments.
• Familiarity with invoice discounting, credit control workflows, or CIS