Online Training Administrator

Murray Recruitment are recruiting an Administrator for our client based in Hamilton. This is an excellent opportunity for an organised and proactive individual to join a busy and well-established business, supporting the smooth day-to-day running of office operations across multiple departments.

Role Overview

The Administrator will provide comprehensive administrative support within a fast-paced office environment, managing a varied workload including invoicing, timesheet processing, reception duties, supplier administration, and general office coordination. This role would suit a highly organised individual with strong attention to detail and the ability to prioritise effectively while maintaining a professional and confidential approach.

Key Responsibilities

• Manage daily reception duties including answering calls, handling deliveries, and processing incoming and outgoing mail.
• Set up and process new jobs within internal systems.
• Process and archive purchase invoices on a daily basis.
• Maintain filing and archiving systems including scanning and document storage.
• Process weekly employee expenses and timesheets.
• Issue and log sales invoices accurately.
• Monitor company credit card receipts and chase outstanding documentation.
• Log and maintain client remittance information.
• Support ongoing data management and record maintenance.
• Issue supplier remittances and assist with supplier account administration.
• Coordinate subcontractor administration and related documentation.
• Order and manage stationery and office consumables.
• Assist with monthly meeting administration including registers, toolbox talks, and PPE records.
• Provide general administrative support across the business as required.

Skills & Experience

• Previous experience within an administrative or office support role.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• Proficient in Microsoft Office including Word, Excel, and Outlook.
• Ability to multitask and prioritise workload effectively.
• Professional and confidential approach to work.
• Experience processing invoices, expenses, or timesheets would be advantageous.
• Ability to work independently and collaboratively within a team environment.

Offering

• Salary £28,000 – £35,000 depending on experience.
• Working hours: Monday to Thursday 8:00am – 4:00pm, Friday 8:00am – 3:00pm.
• 33 days holiday inclusive of public holidays.
• Opportunity to join a well-established and busy business environment.
• Supportive and collaborative team culture.
• Immediate interview availability with a client keen to appoint quickly.
• Office-based role in Hamilton.