Facilities Assistant

Facilities Assistant We are looking for a proactive and organised Facilities Assistant to support the day-to-day running of our facilities function across multiple office locations. The successful candidate will assist with the storage, maintenance and archiving of deeds, wills and probate files using a computerised database system, while also supporting health and safety compliance, new starter inductions and general office services. This is a varied, hands-on role requiring excellent organisational skills, a customer-focused approach and the flexibility to provide cover at other office locations when required. Key Responsibilities * Scan, archive and maintain deeds, wills, probate files and other documentation using a computerised records management system. * Provide daily mailroom support, ensuring the efficient handling of incoming and outgoing post. * Respond to internal requests for stationery and general office supplies. * Provide reprographics and document production support across departments. * Order and maintain stock levels of stationery, consumables and office supplies. * Investigate reported faults and maintenance issues, arranging repairs with contractors and escalating where appropriate. * Monitor cleaning standards and report any issues requiring attention. * Support the procurement of office consumables, equipment and general facilities services. * Assist with office moves and workspace changes within agreed timescales. * Manage storerooms, recycling and waste disposal, and maintain kitchen areas to a high standard. * Deliver health and safety inductions for new starters and maintain accurate records. * Travel to other office locations to provide facilities support and cover as required. Skills and Experience * Good all-round administration experience or previous archiving and records management experience will be considered. * Previous experience within a facilities, office support, customer service or administrative environment. * Experience of mailroom or post room duties is desirable. * Experience within a legal or professional services environment is advantageous but not essential. * Proficient in Microsoft Office, including Word and Excel. * Strong organisational skills with the ability to prioritise a varied workload. * Excellent communication and customer service skills. * A proactive, reliable and flexible approach to work. * GCSEs (or equivalent), including English and Mathematics, are desirable