Transport Coordinator

Transport Coordinator

Application Deadline: 26 August 2026

Department: Transport

Employment Type: Permanent - Full Time

Location: Skibo Castle, Highland

Reporting To: Transport Manager

Compensation: £28,080 / year

Description

About the Role

• Assist with the Manager as the central administrative contact for transport enquires, delivering a professional and responsive service to members, guests and colleagues.
• Coordinating transport bookings, ensuring journey information is accurate, complete and kept up to date. Provide confirmation and relevant updates and escalating sensitive or relevant information to the Transport Management team.
• Maintaining live transport schedules and supporting the Managers and Supervisors with the efficient planning and allocation of daily driver activity.
• Working closely with departments across the estate to coordinate arrivals, departures, events and bespoke transport requirements.
• Supporting with preparing daily operational schedules and highlighting VIP movements, special requests and periods of peak demand.
• Maintaining accurate administrative records, reports and trackers to support operational planning and performance.
• Strong administrative skills and experience using Microsoft office and other applications for bookings, schedules and departmental records.
• Professional and adaptable to changes and last minute requests for our members and team.
• Attention to detail and experience working in a fast paced environment

About You

• Professional, reliable, and discreet with a strong sense of responsibility
• Trustworthy and detail-oriented, with pride in maintaining high standards
• Able to work independently and as part of a team
• Excellent organisation and time management skills
• Strong attention to detail and accuracy
• Confidence using systems and learning new tools
• A people-focused and approachable attitude
• Strong communication skills and the ability to work with colleagues across the business
• Strong organisational skills and a willingness to support a seven-day hospitality operation
• Knowledge of vehicle documentation, travel, reservations or fleet administration.
• Clean full UK driving license

Benefits

• Share of gratuities
• 33 days annual leave pro-rata
• Auto enrolment pension scheme
• Occupational sick pay
• Family friendly support
• Life assurance cover
• Access to wellbeing platforms providing support on nutrition, exercise, health, finances, legal support and more
• Cycle to work and tech scheme
• Free meals on shift
• Complimentary use of staff gym
• Staff events