Commercial Administrator

Job Title: Commercial Administrator Location: Glasgow Remote/Hybrid: Hybrid Job Type: Full-Time Department: Commercial Reporting to: Regional Commercial Manager About H&MV Engineering: H&MV Engineering is a global leader in high-voltage electrical engineering, powering the transition to a sustainable future. We’re at the cutting-edge of renewable energy, data centres, and complex utility projects - powered by a commitment to continuous improvement and innovation. Our foundation is built on safety, collaboration, and respect. These values shape how we work, how we lead, and how we grow. And at H&MV Engineering, growth isn’t just a goal—it’s a mindset. We invest in our people, offering opportunities to develop, lead, and shape the future of energy. We value passion, motivation, and problem-solving skills, and we believe that diverse perspectives fuel better outcomes. We’re not here to keep up—we’re here to lead. About the Role: The Commercial Administrator supports the Commercial Team by owning administrative, reporting, and coordination tasks, allowing Quantity Surveyors and Commercial Managers to focus on commercial strategy, risk, and contract management. Key Responsibilities: * Document Control & Contract Admin: Maintain subcontract documentation, contract registers, filing/version control, and issue packages/payment notices * Commercial Reporting & Data: Produce reports, manage datasets, update Power BI dashboards, and track variations/events/notices * Financial Support: Assist with payment applications, reconciliation, payment schedules, and cashflow forecasting * Procurement & Subcontractors: Manage enquiries, procurement logs, onboarding, and draft subcontract templates * Systems & Governance: Ensure procedural compliance, maintain folder structures, support system/process improvements, upload PayApps data * Meetings & Communication: Prepare packs, record minutes, and track actions/follow-ups * Data Quality & Assurance: Validate reports/trackers, identify gaps/inconsistencies, and escalate issues Key Requirements: * Relevant Experience working in an admin role, ideally within a commercial setting * Preferably some knowledge of the construction or civil engineering market Skills & Competencies: * Good IT Skills – Word, Excel etc * Excellent communication skills H&MV Engineering is an Equal Opportunity Employer We value diversity and are committed to creating an inclusive environment for all employees. Ready to energise your career? Join our inclusive team and help build a brighter, more sustainable future—one project at a time