Team Administrator (Billing Coordinator)

As a TA Billing Coordinator, you will play a crucial role in managing and improving the billing processes to ensure efficiency and accuracy. You will be responsible for overseeing the creation and distribution of monthly reports, ensuring timely invoicing and payments, and resolving any billing-related issues.Key Responsibilities:Billing Process Management:Take direct responsibility for the team's billing processes, including but not limited to:Creating, distributing and monitoring fee earners and matter Partners WIP and Financial Billing Reports at regular intervalsGenerating client, matter and matter Partner time reports Notifying and updating fee earners via email and calendar invitation of upcoming billing deadlinesCreating, distributing and formatting prebills to ensure they are billing compliant before submitting them to the billing team before deadlinePO Management - Monitor remaining funds on Purchase Orders, adding new PO’s to file and requesting uplifts from clients as required. Adding and updating client despatch information on invoicesRequesting time transfers, files closures and time amendmentsPerforming narrative edits to existing prebills Adding tasks and draft invoices to client portals Resolving issues relating to returned prebills and invoicesGenerating reports relating to outstanding/unbilled timeAttending and participating in revenue control meetings – Actioning tasks as discussed and performing corrective action on unbilled or historical WIP including chasing FE’s Oversee the creation and distribution of monthly reports to clients.Add disbursements, expenses and third-party invoices to filePerform Cashiering tasks e.g. TT, BACS and inter-office transactionsMonitoring and correcting client rates informationVerify bank details and payment information with clientsSuggesting and implementing process efficiency improvementsOther Responsibilities may include:Prepare bundles and legal documents.Manage travel bookings for lawyers.Process expenses for lawyersDocument creation, amendment and printingCopying, faxing, printing, scanning, bibles, bundles, pagination and indexingArchiving and scheduling tasks.Type letters, prepare post, and hand deliver legal documents when necessaryDiary management and room booking for lawyersAd-hoc office tasks, including supporting other practice groupsFull timePosting Date: