Document Specialist (Nightshift) - 12m FTC

We have an exciting opportunity for a Document Specialist (Nightshift) to join our Document Production team, based in A&O Shearman's Belfast office. This opportunity is available on a 12-month fixed-term contract.
Document Services team - Belfast
Document Services consists of the following teams: The Bridge, Document Production, Document Checking, Central Records, Central Scanning and E-Bibles, Practice Support, Office Assistants, and the Print Room.
The Document Production team work on and oversee high quality documents in accordance with the needs of the department's clients, including creating and amending documents, pdf to word conversions, comparisons, MSOffice based marketing collaterals and health checks.
Amend, format and produce a wide range of complex legal and business documents in Microsoft Word, ensuring compliance with house style standards and client requirements.
Create, maintain and update branded templates, brochures, flyers and other document assets in line with corporate branding guidelines.
Design and produce professional tables, flowcharts, organisational charts, diagrams and other visual content to a high standard.
Conduct comprehensive document reviews to ensure consistency, accuracy, formatting integrity and adherence to quality standards.
Perform document health checks and troubleshoot formatting, structural and technical issues across Microsoft Word, Excel and PowerPoint documents.
Utilise specialist software to produce accurate document comparisons.
Diagnose and resolve textual, graphic and software-related issues using document repair and cleaning tools, including DocXTools and similar applications.
Create, edit and manage PDF documents using Adobe Acrobat and other relevant software.
Establish and maintain trusted relationships with internal and external clients through the delivery of high-quality, responsive services.
Undertake additional duties consistent with the role and departmental requirements to support the delivery of high-quality documentation and client service.
The working hours for this role will be Thursday - Saturday (22:30 - 09:00) and Sunday (23:00 - 09:00). This shift pattern includes a premium hours payment. Please note, the successful candidate will need to complete a 6-week training period, during our standard day shift hours (09:00 – 17:30).
Advanced use of MS Word (styles, tables of contents, macros, tracked changes)
Proficiency in Excel, PowerPoint, and Adobe Acrobat
Experience of using document management systems, with the ability to learn new systems quickly
Commitment to delivering a high standard of client service, with the ability to react quickly and appropriately to changes in client and business needs.
Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.
We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.
NO AGENCIES PLEASE - A&O Shearman does not accept unsolicited CVs. For further information, please see our UK Recruitment Agency Policy and our commitment to direct sourcing here.
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