Business Support Executive

MainPurposeofthejob: ExecutiveSupportOfficer

The following information provides an overview of the skills, qualities, and qualifications needed for this role.
ExecutiveSupportOfficerProvideefficient,modernandappropriateadministrativeandorganisationalsupporttotheCouncilsSeniorLeadershipTeam,throughdirectsupporttoanumberofDirectors.
DevelopstrongrelationshipswithseniorofficersandcolleaguesacrosstheCouncil,workingstrategicallytoensureDirectorsare organisedandequippedforday-to-daymanagementoftheorganisation.
SupportDirectorstoeffectivelymanagetheirdivisions,utilisingstrongunderstandingofDirectorsprioritiestoforwardplanagendas,ensurekeyactionsarefollowedup,synthesiseandunderstandcomplexinformationrelatingthebusinessofthedivision.
WorkcollaborativelywithcolleaguesacrosstheChiefExecutivesdivision;internalcommunications,policy,strategictransformationtosupporttheSeniorLeadershipTeamtomodelbestpracticeandbeambassadorsforculturechange.
ProvidecoverasrequiredfortheroleofExecutiveSupportManager,providingadministrativesupporttoExecutiveDirectors.
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SummaryofResponsibilitiesandPersonalDuties:ExecutiveSupportOfficer
Proactivelymaintainanawarenessandunderstandingofmatters,prioritiesandkeyissuesaffectingtheDirectorateanditsservices.
AdviseDirectorsonkeyissueswithinthedivision,directorateorCouncilthatrequireattentionorfocus.
AttendarangeofmeetingsforDirectorstakingnotesandreportingbackasnecessary.
EffectivelyuseMicrosofttoolssuchasPowerPointandWordtoensurehighquality,professionaloutputforpresentationsandotherdocumentationforDirectorsandownwork.
MaintaindiaryandplanworkloadsofDirectors,liaisingwithotherSupportManagersandOfficerstoensureproperco-ordinationacrossthedirectorateandtheCouncil.
Setupandmaintainadministrativesystemstoensureeffectiveforwardplanning,recordkeeping,organisationandretrievalofbusiness,includingSharePoint,filingsystems,absenceandleaverecording,andprocessingandinputofinvoices.
ServicemeetingschairedbytheDirectorthroughthepreparationanddispatchofpapers,producingarecordofactionsandensuringappropriatefollow-upaction.
Goodunderstandingoftheroleandfunctionsoflocalgovernmentandthekeyissuesfacinglocalgovernment,particularlyinaninnerLondoncontext
Understandingofthelegalandfinancialframeworkwithinwhichlocalgovernmentoperates,andofitsrolewithinthelocalcommunity
ExecutiveSupportOfficerAwarenessofqualityandmajorserviceissuesfacingtheCouncil. xwzovoh
ExecutiveSupportOfficerUnderstandingtheimportanceofconfidentialityandsensitivitywithregardtoaspectsoftheExecutiveDirector'srole.