Receptionist

Receptionist – Maternity Cover

Location: Weybridge
Salary: £26,000–£28,000 per annum
Hours: Full-time, 40 hours per week
Contract: Fixed-term maternity cover

About the Role

We are looking for a friendly, organised and professional Receptionist to join our team in Weybridge on a full-time maternity cover basis.

As the first point of contact for visitors and callers, you will play an important role in creating a welcoming and professional first impression of the company. Alongside managing the reception area and switchboard, you will provide a range of administrative and clerical support to help ensure the smooth day-to-day running of front-of-house operations.

This is a varied role that would suit someone with a positive attitude, excellent communication skills and the ability to manage a range of tasks while maintaining a high standard of customer service.

Key Responsibilities

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Welcome and assist visitors in a friendly, courteous and professional manner.

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Record visitor details and issue visitor badges in line with company security procedures.

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Operate the SDX Index switchboard, directing incoming calls promptly and accurately.

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Sort and distribute incoming post to the relevant departments.

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Prepare and frank outgoing mail.

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Organise parcel deliveries and liaise with courier services when required.

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Ensure the main photocopier is stocked with paper, toner and staples, ordering consumables when necessary.

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Send and receive faxes, ensuring documents are distributed appropriately.

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Scan Proof of Delivery (POD) documents into the Document Management System.

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Provide basic clerical and administrative support to the Purchase Ledger department.

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Maintain and update the internal telephone directory.

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Provide reception cover for the Senior Receptionist during holidays and other absences.

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Undertake any other reasonable duties requested by Directors or Senior Managers.

About You

You will be a welcoming and approachable individual who takes pride in delivering a professional reception service. You'll be organised, reliable and comfortable balancing different responsibilities throughout the day.

We're looking for someone who can demonstrate:

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An excellent telephone manner and strong communication skills.

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A friendly, helpful and professional approach.

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A smart appearance and positive attitude.

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Flexibility and reliability, with the ability to adapt to changing priorities.

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Basic IT skills, including familiarity with Microsoft Office.

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Strong interpersonal skills and the ability to communicate confidently with people at all levels.

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The ability to multitask and remain calm under pressure.

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Good attention to detail and a commitment to maintaining confidentiality and discretion.

Experience & Qualifications

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Previous experience in a receptionist, front-of-house or similar customer-facing administrative role is preferred.

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Good working knowledge of Microsoft Office.

What We Offer

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Salary of £26,000–£28,000 per annum.

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Full-time hours of 40 hours per week.

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A maternity cover opportunity within a professional and welcoming team.

If you're friendly, organised and enjoy being at the heart of a busy workplace, we'd love to hear from you