Administrator

We are a growing Mechanical & Electrical Estimating and Installation company seeking a highly organised, proactive, and professional Administrator to join our team. This is an excellent opportunity for someone who enjoys variety in their role and takes pride in keeping operations running smoothly. Working closely with our management team, you will be at the heart of the business, supporting projects, coordinating documentation, maintaining effective communication, and helping ensure the day-to-day efficiency of our office and operational activities.

Key Responsibilities
Act as the first point of contact for office administration and general enquiries.
Manage incoming calls, emails, and correspondence professionally and efficiently.
Liaise with clients, including issuing quotations, logging enquiries, and following up on outstanding quotations.
Maintain and organise digital filing systems, including project, compliance, and health & safety documentation.
Schedule meetings, prepare agendas, and take minutes where required.
Support basic HR administration, including timesheet processing and training records.
Raise purchase orders and subcontractor orders.
Assist with document control, including drawings.
Support the coordination of logistics and deliveries between suppliers and sites.
Assist project managers in ensuring project information is accurate, up to date, and readily accessible.
Act as a key link between office and site teams, helping maintain clear and effective communication.
Support the onboarding process for new employees and subcontractors, including compliance checks and induction documentation.
Provide administrative support to the directors and management team.
Assist with company marketing activities, including social media content scheduling and general brand awareness initiatives.

Skills & Experience
Previous experience in an administrative, office support, or office management role.
Excellent organisational and time-management skills.
Strong written and verbal communication abilities.
Proficiency with Microsoft Office applications, particularly Word and Excel.
High level of accuracy and attention to detail.
Professional, reliable, and proactive approach to work.
Ability to manage multiple tasks and priorities effectively.
Experience working within construction would be advantageous.
Understanding of purchase order processes is desirable.
Familiarity with project documentation.
Experience using social media for business purposes.
We are looking for someone who is:
Friendly, approachable and confident when communicating with colleagues and clients.
Takes ownership of tasks and follows them through to completion.
Remains calm under pressure and can prioritise effectively.
Has a positive, team-focused attitude.

Competitive salary, dependent on experience.
Part-time office-based role, flexible working hours.
Opportunity to develop with a growing business.
Supportive, friendly, and collaborative working environment.
Free on-site parking.
Company pension scheme.
Flexible working hours by agreement.

- Job Type: Part-Time Mon – Fri Flexible Hours -
To apply, please send your CV and a covering email outlining your experience and suitability for the role.
TotalMec is an equal opportunities employer and welcomes applications from individuals of all backgrounds and experiences.

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