Administration Secretary

Your new company Hays are working exclusively with The Pharmaceutical Society NI to recruit for a Secretary to the Statutory Pharmaceutical Society NI is the statutory regulatory body for pharmacists and pharmacy premises in Northern Ireland. Based in Belfast, they regulate in the public interest to protect patients and the public and to maintain confidence in the pharmacy profession. The Statutory Committee plays a central role in the Society's fitness to practise processes. Your new role The Secretary to the Statutory Committee will provide high-quality secretariat, procedural and administrative support to the Statutory Committee in the conduct of fitness to practise hearings on behalf of the Pharmaceutical Society NI. The postholder will ensure that cases referred for hearing are managed effectively, efficiently and in accordance with legislative, regulatory and procedural requirements. Main Responsibilities Manage cases referred for hearing before the Statutory Committee, ensuring compliance with legislative and regulatory requirements, including the Pharmacy (Northern Ireland) Order 1976, relevant regulations, practice directions and case management directions, while meeting Pharmaceutical Society NI timeliness and quality targets. To include co-ordinating with Committee members, legal advisers, clinical advisers and other relevant parties to schedule and organise hearings. Act as Secretary to the Statutory Committee and support the smooth running of proceedings, whether conducted remotely or in person, including liaising with internal and external stakeholders, recording decisions and managing procedural matters as they arise. Arrange and oversee all operational aspects of hearing days, including attendee management, special measures, room set up, note-taking, recording of proceedings, transcription services where required, and the provision of a high standard of service and support to all parties and stakeholders. Manage the Statutory Committee's annual training days, develop regular communications for committee members incorporating learning from case law updates, Professional Standards Authority (PSA) guidance, PSA appeals process outcomes via Section 29 and liaise with other regulators to identify and develop training opportunities. Ensure high-quality documentation is presented to the Committee by reviewing, quality assuring and liaising with relevant parties. Regularly review, update and maintain Statutory Committee procedures and processes, including the compilations of the adjudication manual, to ensure they remain effective, compliant and fit for purpose. Identify opportunities for improvement, recommend proportionate changes and support agreed efficiencies in hearing administration and case management. What you'll need to succeed Essential Criteria Sound experience of complying with legal procedures and working within a legislative or regulatory framework. Excellent verbal and written communication skills, with the confidence to engage professionally with committee members, colleagues, registrants, legal representatives and other stakeholders. Proficiency in the use of IT systems and equipment, including video-conferencing platforms such as Microsoft Teams and MS Office. Experience as a legal secretary or paralegal in a similar setting. What you'll get in return Salary: £30000-£33000 depending on experience Hybrid working after initial settling in period Flexible working outside of core hours What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be Skills: secretariat procedural and administrative support Communication Benefits: £30000-£33000 depending on experience