Project Administrator

At Dalkia, we're driven by a shared purpose: tackling climate change and building a better, more sustainable future. We bring together talented people who share knowledge, challenge each other and grow together.

Backed by EDF, Britain's biggest generator of low carbon electricity, we're a people-first culture. With 5,000+ employees and £600m+ turnover, we combine the strength of a major group with a great culture, innovative mindset and inclusive values making Dalkia a great place to work and grow your career.

Job Purpose

To provide efficient administrative support and co-ordination to ensure the smooth running of processes from 
quote/tender enquiry to handover to Projects

Aims and Objectives

To improve the efficiency of the business development processes

Support the Operations and Design Teams.

To focus on the expected team behaviours for achieving significant results and outcomes for the business, helping DALKIA UK to maintain our reputation with our customers. 

Key Responsibilities and Accountabilities

Create new contract notifications and notify safety team

Arrange Contract Review meetings

Collect and Collate Monthly Folders for Contract Reviews

Produce Technical Submittals for the various projects and upload to the project software platforms

 Monitor Project Software platforms and issue responses to relevant project team members

Maintain job folder and file emails as appropriate  

Produce Requisitions for Project Teams

Produce ITT Documents for processing with Procurement

Cover Tender/PQQ Author duties when required

Request Quotes from Suppliers when asked for by Project Team

Preparation of reports

 Telephone customers for quote updates

Answering the telephone and taking messages

Typing of letters, emails and basic documents

Photocopying, scanning

Ensure annual leave is recorded correctly and update appropriate diaries for both Blue and White Collar

Making travel arrangements

Liaise with other departments to help solve customer queries

Cover Tender/PQQ support duties when required 

Health & Safety 

All employees are required to fulfil their legal duty to take reasonable care for the health and safety of 
themselves and others who may be affected by their acts and omissions, and to follow all guidance and 
instructions given in this respect.  Further details regarding Health & Safety responsibilities are set out in the 
Health & Safety Policy. 

Working Relationships 

Internal 

Interface with Operation Manager / Business Development Managers, Project Department and Procurement 
Department 

External 

Interface with Clients, Suppliers and Sub-contractors 

Person Specification 
The knowledge, skills, qualifications and experience relevant to the position are: 

Previous administration experience

A working knowledge of Microsoft Office especially Excel, Word and Outlook

A keen eye for detail with excellent numeracy, customer service and people skills.

Great organisation and time management skills 

Competencies 
The core support team competency framework for the position are:

Teamwork - actively contributes to the team and strives to improve teams' effectiveness through personal 
commitment.  

Planning, Organising & Executing – able to understand the priorities, plan and organise the work and manage 
own time to deliver within the expected timescales.

Communication – communicates clearly and concisely, impressing others and ensuring understanding of all 
relevant information in all circumstances.  

Commercial Awareness – understands the importance for managing costs and expense, applying the 
necessary controls.  

Risk Management – is aware on the impact on risk to the business and applies the necessary controls.

Adaptability – is responsive and open to changing circumstance.  

Drive for Excellence – aims to deliver a high standard of work.

Self-Motivation and Development– is confident in own ability and is motivated to deliver, using opportunities to 
further develop.    

Customer Awareness – responsive to the needs of the customer and aims to deliver customer satisfaction.

Our Values

People First – It starts with health, safety and wellbeing

Better Together – A collaborative team

Trusted Partners – Dedicated to our clients' success

Taking Responsibility – Making a positive difference

Equity, Diversity & Inclusion

We're committed to an inclusive and fair recruitment process. If you need any adjustments please let us know, in confidence, our team is here to support you