Administrator/PA

Become an Administrator/PA with purpose, where your contribution is part of helping to change people's lives. This administration role is rewarding like no other. Join the Community Houses team at Beech Grove in Sutton in Craven and be valued and supported.

The information below covers the role requirements, expected candidate experience, and accompanying qualifications.

The aim of this role is to direct and control the operational service of the administration function, to ensure that it provides all appropriate administration service to the homes. 

You will support and supervise the service's administration needs, including compliance, providing a secretarial service to designated managers and departments, coordinating the functioning and staffing of all administration areas including secretarial, CPA, Resourcing, Human Resources, Finance, Procurement, Complaints and Visitor Liaison. Working alongside senior staff members you will maintain personnel files and produce audits and other ad hoc reports. 

 At Elysium, we want the best for you. That’s why you will have continuous access to a range of training courses to enable you to reach your career goals. After all, a better you mean better care. That’s what delivering great healthcare should feel like.

As an Administrator/PA you will:

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• Undertake tasks requested that are commensurate with the post holder’s level of responsibility
  
• Comply with the guidelines laid down regarding confidentiality, disclosure of information and Data Protection. To always maintain confidentiality, particularly with information relating to Residents, staff, and Care Homes business
  
• Maintain mandatory and professional development requirements
  
• To attend and minute meetings relevant to the department, and internal / external training events as and when required
  
• Work closely with internal and external business partners to ensure smooth delivery of support services to the Community Houses
  
• Accurate diary management and diary management support to the Community Houses manager
  
• To take personal responsibility for ensuring the work practices and the environment meet the requirements of the Health and Safety at Work legislation and report all deficits to management
  
• To provide cover for colleagues within the department when they are absent and/or on annual leave
  
• To assist with enquiries from central and regional management and provide relevant information
  
• Be able to use an assortment of computer packages including Microsoft Office and CAREnotes
  
• Be able to manage service user finance and other finance responsibilities, including petty cash and purchase orders
  
• Establish and maintain a high standard of office practices and procedures including document control
  
• Ensure that all staff have a full understanding of any administration department’s directives
  
• To collect the relevant information required for your role, this may include you visiting the Care Home areas to source this information.
  
• Undertake any other reasonable requests as made by your Line Manager
  

To be successful in this role, you will have:

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• Previous experience in an administrative role
  
• Able to prioritise and work to deadlines
  
• Able to work to your own initiative
  
• Be IT literate and quick to learn new systems and processes
  
• Verbal and written communication skills
  
• A true passion to work in mental health
  
• Strong attention to detail
  
• A positive, can-do attitude
  
• A willingness to learn
  
• Commitment to your own development
  
• GCSE English & Maths at grade C/grade 5 or above, or equivalent
  
• Advanced experience of Outlook, Word and Excel packages – Data Management is key to this role
  

 Where you will be working:

Location: Main Street, Sutton-in-Craven, Keighley BD20 7JS

With 21 beds across four Community Houses and situated in the semi-rural areas of Steeton, Sutton-In-Craven and Cowling, our care homes are ideally located for safe, structured and gradual reintegration into the Community.

 What You’ll Get 

At Elysium Healthcare, we believe in taking care of the people who care for others, you’ll enjoy a comprehensive benefits package designed to support your wellbeing, growth, and future: 

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• Annual base salary of £27,583
  
• The equivalent of 33 days annual leave (including bank holidays) – plus your birthday off and the option to buy additional annual leave, in our annual selection window. 
  
• Career development and training to help you achieve your professional goals 
  
• Access to our Rewards & Benefits platform Ely-Vate; Your one-stop destination for everyday savings, exclusive benefits, and wellbeing hub! 
  
• Wellbeing support and activities to help you maintain a healthy work-life balance 
  
• Access to Blue Light Card, which provides a range of exclusive offers and discounts 
  
• Life Assurance, for added peace of mind 
  
• Stream – instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support. 
  
• 24/7 GP service and second medical opinion, to ensure you are the best you can be 
  
• Enhanced Maternity Package, so you can truly enjoy this special time 
  
• Pension contribution, to help secure your future 
  

 About your next employer:

Elysium Health care has over 8,000 employees and a unique approach to the delivery of care. With a network of over 80 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move. 

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally. 

Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. xwzovoh It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure