Transport Administrator

TRANSPORT ADMINISTRATOR RICKMANSWORTH SALARY CIRCA £35-£40K DEPENDING ON EXPERIENCE Our client is seeking a proactive and organised Transport Administrator to join their team at a specialist plant & HIAB logistics company, mainly working within the construction industry. The role will be based near Rickmansworth. Roles & Responsibilities Inductions & Training Booking staff onto required staff inductions Arrange staff training Keep a record of all staff training & expiry dates Ensure no driver / operator attends site without valid requirements Booking trucks into sites Book all vehicles & drivers onto jobs / sites Confirm bookings with client Ensure all site requirements are completed before attending site Issue clear instructions to drivers for site requirements Filling & Paperwork Collect & file all job sheets & delivery notes daily Keep filing system fully up to date Ensure all paperwork is complete & eligible Chase any missing paperwork immediately Accounts support Collect weekly timesheets from all drivers Gather all completed job information Request PO’s from clients for previous weeks work that has been completed Ensure paperwork matches work completed Pass accurate & complete information to the bookkeeper Flag missing or unclear details straight away PCNs & Fines Log all PCN’s & fines as they come in Identify which driver / job they relate to Respond or escalate within required timeframes Keep a clear record of all notices & outcomes Staff Administration Maintain up to date staff records Handle onboarding paperwork for new starters Track holidays, absences & basic admin Arrange cover for site during holiday periods Keep licence & compliance records current Standards expected No backlog of paperwork No missed bookings or inductions All data passed to accounts is accurate Issues are dealt with immediately & not left Skills & Experience * Previous experience as a transport route planner or similar. * Previous experience within the construction plant sector or similar. * Strong knowledge of transportation regulations and compliance requirements. * Transport planning in a similar or transferable environment such as a Transport office managing multiple locations, drivers and vehicles with responsibility for routing and route optimisation, Transport compliance and O licence regulations. * IT skills, a good level of technical proficiency is preferred in both transport and workforce management related systems such as Excel, Word, Podfather. * Excellent geographical knowledge of UK road network. * Personable nature with a “can do” approach to their work. * A good understanding of how to be assertive and to react appropriately depending on the circumstances. * Commercial focus with an understanding of the impact of cost on the Transport operation. * A drive to be proactive. This role requires forward planning and being able to react and thinking quickly. * Resilience. This is about the ability to stay calm when under pressure and continue to make decisions and solve problems on the go. Should this excellent Transport Administrator role be of interest to you, then please submit your CV to Anna Maguire. Whilst we will endeavour to contact you following your response, occasionally due to the high volume of applications this cannot always be possible, and we are only able to contact shortlisted candidates. We will keep your details on file and may contact you with future opportunities