Technical Procurement Officer

Job reference: O
Closing date:

Overview
Our leading Douglas-based Client is expanding their Finance Team in order to manage growth and demand within the business. To support them, they now require a Technical Procurement Officer.
The Technical Procurement Officer will oversee and complete the company's day-to-day purchasing and shipping activities, responsible for sourcing and purchasing quality products and services from a database of vetted suppliers and ensuring that procurement processes are adhered from requisition through to arranging the dispatch and shipping of these goods, globally.
Responsibilities include:

Ensure compliance with procurement policies and procedures
Prepare and process purchase orders and requisitions
Resolve any issues or discrepancies related to procurement processes
Collaborate with internal stakeholders to understand their procurement needs and provide support
Analyse procurement data to identify trends and opportunities for improvement
Arrange the collection and shipping of orders/cargo and follow the process through to final delivery
Technical Sourcing: Process requisitions from Marine and Technical Superintendents for ship machinery, propulsion, safety gear, and electronic navigation systems
Vendor Management: Evaluate, select, and audit marine suppliers based on quality, pricing, and global port delivery performance
Contract Negotiation: Negotiate commercial terms, volume discounts, warranty conditions, and strict lead times to match vessel schedules
Logistics & Delivery: Coordinate worldwide ship-chandler logistics, customs clearances, and critical port-call deliveries
Compliance & Quality: Ensure all purchased spares and safety equipment comply with International Maritime Organization (IMO) standards, flag state rules, and class societies (e.g., Lloyd's Register, DNV)
Claims & Resolution: Handle non-conforming or damaged goods delivered to vessels, organising prompt replacements or credit notes

We are seeking candidates for the role of Technical Procurement Officer who have:

A qualification in Marine Engineering, or Business Administration
3 to 5 years of technical purchasing experience within the maritime, shipping/offshore oil and gas sector
Familiarity with ship machinery, engine components, and deck/engine stores
Proficiency in ERP systems (such as Oracle, SAP, Mariapps or Amos/Link Maritime purchasing modules) and MS Excel
Strong cross-cultural communication, tactical problem-solving, and resilience in a fast-paced environment
Keen eye for detail to ensure accuracy in orders, contracts, and inventory management
Excellent Communication Skills. Strong verbal and written communication skills to interact with suppliers and internal teams
Problem-solving ability, capable of resolving procurement issues promptly and effectively
Ability to manage multiple tasks and prioritise workload in a fast-paced environment
Willingness to collaborate and work closely with colleagues in a small, dynamic team setting
Flexibility to adapt to changing business needs and market conditions
Strong ethical standards and integrity in all procurement activities