Executive Assistant / Minute Taker

EO2 - Personal Secretary - Bangor Pay Rate: £15.83 per hour Location: Bangor, Rathgael House Start Date: 5th October 2026 Expected Duration: 31/03/2027 Working Hours: Monday - Friday 9am - 5pm Requirements: 5 GCSE'S C and Above (Including Maths and English), 2 A Levels C and Above Main Duties include: Diary Management * Accurately organising and monitoring both senior officers' diaries on a daily basis. * Making the necessary security arrangements, along with meeting, greeting and escorting visitors. * Making cost-effective travel and accommodation arrangements through internal branches or directly with service providers. Information Management * Answering and vetting all incoming telephone calls based on knowledge of caller or issue(s) raised. and identifying those requiring urgent action, highlighting deadlines and action points, attaching related papers and passing to the relevant senior officer for action. Typing, compiling and issuing emails, letters, acknowledgements, minutes, memos, faxes, tables, presentations, charts, slides and reports. Typing and formatting documents from manuscripts. Scanning, reformatting and updating documents, standardising layouts and creating templates and databases. Managing all emails, documents, correspondence, papers and files, in both paper and electronic filing systems - copying, cataloguing, filing, retrieving, archiving, reviewing and deleting/destroying in accordance with guidelines or protocol. Researching information sources such as the intranet/internet, Hansard or press articles for items such as publications, records, press releases, contact details and travel information. Staff Supervision * Providing advice and guidance on systems and procedural issues, particularly to staff providing cover. * Miscellaneous * Maintaining expenditure records in relation to hospitality, stationery, training and mobile phones. * Preparing expense claims for both senior officers. * Monitoring the level of stationery supplies and office consumables and reordering, as required. * Proof reading and other tasks as delegated by their relevant senior officer. * Showing an ability to work flexibly on one's own initiative without direct supervision, to work under pressure, frequently to tight deadlines and to recognise when to delegate, or seek assistance, as required. * sharing information, building supportive responsive relationships with colleagues and stakeholders thereby establishing good working relationships. * Having a sound working knowledge in the use of Windows applications including Word, PowerPoint and Excel. A criminal record will not necessarily be a bar to obtaining a position. Ltd has policies on the Recruitment of Ex-Offenders and the Secure Handling, Use, Storage, and Retention of Disclosure Information, copies of which can be made available upon request. Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people. Skills: Secretary Personal assistant admin