Senior Administrative Assistant

Senior Administrative Assistant

Read the overview of this opportunity to understand what skills, including and relevant soft skills and software package proficiencies, are required.

Location: London (Hybrid working)

Duration: 18 months (potential to extend)

Pay rate: £33,800 per annum

Hours: 35 hours per week

• For GCT Meetings: logistics; track meeting attendance, and support minute preparation; serve as administrator of GCT Meeting Manager (e.g., set up the date/time of GCT meetings in GCT Meeting Manager and add team members, study details, program-level document details, maintain GCT meeting manager)
• For HCP contracting for Advisory Boards and ongoing consultancy -HCP contract coordinator. Assistants are responsible for payment follow up of HCPs
• Onboarding new hires – office set up, welcome tour for new hires, schedule intro meetings with CTT and GCT members, laptop shipment, other activities to support onboarding
• Support various team building activities such as Coffee Club, Breakfast Get-Togethers, Celebrations
• Support travel arrangements for all assigned CDHs; GPCHs and CD(M)Ds tracking travel costs
• Manage calendar for CDHs & GPCHs
• Assist with IT & General issues
• Order IT Equipment and Supplies for assigned CDHs; GPCHs and CD(M)Ds
• Other ad-hoc activities (such as, scheduling Ad Board/SC/DMC meetings [working with KOLs, PIs and their assistants to identify and confirm a date/time for meetings], any catering needs)
• POs must be created locally
• Congress, Global Meeting Registration
• Complete Travel & Expense Reports xwzovoh (CONCUR)
• Assists in coordination of C-ISRC related tasks
• Liaising with study team with reminders
• Liaising with CDHs
• Helping to "triage" certain tasks for C-ISRC Lead
• Assisting in timely completion of tasks by Oncology colleagues,
• Maintains strong communications with C-ISRC Lead in relevant DU
• More administrative than stakeholder management
• Requiring experience in Pharmaceuticals or Biotechnology.
• Minimum of 5 years' experience