PA/EA

Job Title: Personal Assistant / Minute Taker (Interim Contract) Contract: Initial 2-month fixed term, followed by rolling monthly contract Working pattern: Monday–Thursday 9:00–17:30, Friday 9:00–17:00 (to be confirmed at interview) Location: Aylesbury Working arrangement: No home working during the first three months (to be reviewed thereafter) About the Role We are seeking an experienced and highly professional Personal Assistant with strong minute-taking expertise to provide dedicated support to a busy Service. This role requires excellent organisational skills, discretion, and the ability to manage a varied and confidential workload. The successful candidate will be expected to settle quickly into the role; therefore, availability and commitment during the initial period is essential, and annual leave is not normally expected during the first two months. Key Responsibilities Provide confidential, dedicated personal assistance, research, organisational, and administrative support to ensure the effective running of the Service Manage and maintain efficient systems for logging, storing, and archiving information Handle correspondence (electronic and written), often of a highly confidential nature Arrange meetings and conference bookings, including room bookings and scheduling Prepare agendas, collate papers, and ensure timely distribution of documents Attend meetings and produce accurate, high-quality minutes Liaise with external suppliers and stakeholders as required Manage meeting processes, including tracking actions, deadlines, and reminders Provide high-standard typing and general administrative support Ensure confidentiality and security of sensitive information at all times Undertake and manage ad hoc projects and research tasks Support the development and maintenance of electronic document management systems Promote good administrative practices across teams and disciplines Provide cover for other Executive Support/PA roles when required Requirements Extensive professional minute-taking experience in a busy environment Previous experience working at Personal Assistant (PA) or Executive Support level Strong organisational and administrative skills Excellent written communication and attention to detail Ability to manage confidential information with discretion Confident working independently and managing multiple priorities Experience supporting meetings, senior stakeholders, and complex scheduling Additional Information This role requires a high level of professionalism and reliability No hybrid or home working during the initial three months (subject to review thereafter) Flexibility and adaptability are essential due to the nature of the workload