Facilities Coordinator

The Facilities Co-ordinator plays a key role in creating a safe, efficient and welcoming workplace; they will co-ordinate maintenance, manage service requests, ensure health and safety compliance, and support a positive workplace experience.

Make your application after reading the following skill and qualification requirements for this position.
Were looking for a highly organised, detail-oriented and proactive individual with strong communication skills and the ability to work effectively with colleagues, contractors and external suppliers.
Key Responsibilities: Maintenance Co-ordination:
Co-ordinate routine maintenance, repairs, and upgrades for building systems including HVAC, electrical, plumbing, and other mechanical systems
Oversee and manage service requests, ensuring timely and effective resolution
Schedule and supervise maintenance and repair work by external contractors
Maintain records of all maintenance activities and service requests
Facility Operations:
Manage the day-to-day operations of the facilities, including office space allocation, furniture arrangements, and workspace setup
Monitor building systems and equipment to ensure optimal performance and compliance with safety standards
Assist in space planning and office moves, coordinating logistics to minimise disruption
Conduct regular inspections of the facilities to identify potential issues and ensure cleanliness and orderliness
Contractor Management:
Build and maintain relationships with external vendors and contractors, ensuring high-quality service and adherence to contracts
With the procurement team, manage service contracts for waste management, and other essential services
Monitor contractor performance and address any issues or discrepancies
Health and Safety Compliance:
Ensure that the facility complies with all relevant health and safety regulations
Conduct safety audits and risk assessments, implementing corrective actions as necessary
Co-ordinate emergency preparedness and response plans, including fire alarm test, drills and safety training
Maintain records of safety incidents and corrective measures taken
Budget and Inventory Management:
Assist in the preparation and management of the facilities budget, including tracking expenses and ensuring cost-effectiveness
Manage inventory of maintenance materials, and equipment, ensuring availability when needed
Support procurement activities for facilities-related goods and services
Employee Support:
Act as the primary point of contact for facility-related issues, providing timely support and resolution
Co-ordinate with HR and IT to ensure new hires have the necessary workspace and equipment
Facilitate a positive workplace environment by addressing employee concerns related to facilities
Additional Information
SECURITY All candidates must be in a position to obtain UK security clearance to SC level. xwzovoh Additional restrictions may apply on certain defence programmes.