Fleet Administrator

Fleet Administrator Location: Humber View Salary: £28,000 Working Hours: Monday to Friday (Office Hours) Reports to: Office & Corporate Manager Role Purpose To manage and coordinate all company vehicles across the business, ensuring full compliance, cost control, and operational availability to support both field and office-based teams. This role is key to maintaining efficient operations by minimising vehicle downtime, ensuring legal compliance, and providing accurate reporting on fleet performance and costs. Key Responsibilities Fleet Coordination & Asset Management Maintain a centralised fleet register (vehicles, allocation, location, status) Coordinate vehicle allocation across teams and sites Support onboarding and offboarding of vehicles (new orders, returns, disposals) Maintenance & Compliance Schedule and track: MOTs Servicing Repairs Inspections Ensure all vehicles remain fully compliant with: DVLA regulations Insurance requirements Company policies Proactively monitor and escalate any compliance risks Cost Management & Reporting Track and report on: Fuel usage Maintenance costs Lease/hire costs Repair spend Produce regular reports highlighting: Cost per vehicle Downtime Utilisation trends Identify cost-saving opportunities and inefficiencies Fuel & Usage Monitoring Manage fuel cards and usage tracking Investigate anomalies or unusual spend Support initiatives to improve fuel efficiency Driver Compliance Support Support driver compliance processes and documentation Act as a point of contact for vehicle-related queries Incident & Insurance Management Log and manage vehicle incidents Liaise with insurers and repair providers Track claims through to resolution Supplier & Stakeholder Management Liaise with: Garages and service providers Lease companies Breakdown services Work closely with: Operations / Field Teams Finance HR / Compliance Skills & Experience Required Essential Strong organisational and coordination skills High attention to detail (compliance-critical role) Good Excel and data tracking capability Ability to manage multiple priorities and deadlines Strong communication skills across teams Desirable Experience in fleet or vehicle administration Understanding of compliance and legal requirements Experience with reporting tools (Excel / Power BI) Success Measures (KPIs) Zero missed compliance deadlines (MOT, insurance, servicing) Reduction in vehicle downtime Improved cost visibility and control Accurate and timely reporting Positive feedback from vehicle users