Office Co-Ordinator / Administrator

Our client, a leading provider of comprehensive in‑house mechanical design and installation services for environmental control systems to major Tier 1 contractors, is seeking a well organised Office Co-ordinator / Administrator to support the Contracts Director and assist with the day-to-day administration of the London Office. On Offer: * Opportunities for professional development and advancement in a supportive and collaborative work environment * Salary up to £35k dependant on experience * Pension Scheme & Private Health insurance – Option to add family at own cost * 25 days holiday + Birthday off * Early finish 1pm Fridays bi-weekly. * Company Laptop, phone and phone allowance. Purpose of the Office Co-ordinator / Administrator The primary responsibility of this role is to support the Contracts Director and associated projects by ensuring project documentation, purchasing and administrative processes are managed efficiently. In addition, the successful candidate will provide ad-hoc administrative support to the Contracts Director and wider office team when required. This role would suit someone with strong organisational skills and good commercial awareness, ideally gained within a construction, engineering or project-based environment. Key Responsibilities of the Office Co-ordinator / Administrator Administration (Primary Function) * Provide direct administrative support to the Contracts Director * Maintain accurate project files and documentation * Assist with the preparation of commissioning certificates and project completion documentation * Support the compilation and organisation of Operation & Maintenance (O&M) manuals * Maintain project trackers, logs and internal records * Carry out project close-out checks, including completion paperwork and customer feedback Procurement & Commercial Support * Raise purchase orders for materials and subcontract labour * Record and track project-related costs where required * Assist with processing and checking supplier invoices * Input quotations and project information into company systems * Maintain equipment and project records Communication & Coordination * Act as a point of contact for general enquiries relating to projects and liaise with clients, suppliers and subcontractors when required * Arrange meetings and manage diaries where needed * Assist with coordinating project documentation and information To be Considered for the Office Co-ordinator / Administrator * Previous experience in an administrative or office support role ideally within construction, engineering or a project-based environment * Strong organisational and time management skills * Good written and verbal communication * Ability to manage multiple tasks and priorities * Competent in Microsoft Office (Word, Excel and Outlook) * Good commercial awareness with understanding of purchase orders, invoicing and project documentation For more details, contact Willis Global - Experts in Recruiting