Workplace Coordinator

Job Description Workplace Coordinator / Office Manager Details: 40hrs per week. Monday - Friday on site Pay: £23.74 per hour (based on a salary of £49,385 pa and a 40 hour working week) Location: Manchester Contract: Temporary ongoing contract until January 2027 (Potential chance for extension and permanent opportunities) Role Overview The Workplace Coordinator is responsible for planning, coordinating, and leading all day‑to‑day office operations at the head office location. Acting as the primary point of contact for the office, this role requires balancing the needs of internal teams and external visitors while delivering a consistent, high‑quality workplace experience. The position involves frequent interaction with employees and visitors and requires strong communication skills, organisational capability, and the confidence to work cross‑functionally with multiple stakeholders. Key Responsibilities Planning & Coordination Lead the planning, implementation, and follow‑up of all office‑related tasks and projects Partner with recruitment and leadership teams to support assessment days and onboarding activities Coordinate the planning and setup of assessment days, onboarding events, and special meetings Identify local office needs and ensure appropriate tools and support are in place Maintain office inventory and manage the ordering of supplies as required Coordinate with IT to support office equipment and technology needs Operational Excellence & Processes Contribute to delivering a consistent and positive experience for employees and visitors Act as a key liaison, working collaboratively across UK and Ireland teams Provide general on‑site support for visitors Drive continuous improvement of office processes, tools, and training Ensure workplace standards and procedures are implemented and maintained Manage the vehicle loan fleet at the location, where applicable Office Experience Partner with employees to deliver an exceptional daily workplace experience Coordinate office preparation, including meeting and event support Build strong working relationships and manage day‑to‑day communications with office‑based teams Develop, implement, and maintain office policies, procedures, and standards Ensure the office environment is safe, secure, and well maintained Undertake additional responsibilities as required to support business needs Requirements Experience working in a fast‑paced operational environment, with a track record of driving improvements Proven experience in office management, workplace coordination, or administration Strong ability to build and maintain effective cross‑functional relationships Demonstrated commitment to operational excellence Self‑motivated, goal‑driven, and able to work independently while following established processes High level of attention to detail Strong technical aptitude, with confidence using MS Office and internal systems (including intermediate Excel skills) Excellent written and verbal communication skills Organised, adaptable, and able to manage multiple priorities effectively Ability to organise tasks, track deliverables, and follow up on actions Solid understanding of general business and operational processes Enthusiastic, proactive, and comfortable working in a dynamic environment Full UK driving licence held for two years or moreWe use generative AI tools to support our candidate screening process. This helps us ensure fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website