Senior HR Executive (European Ship Owner)

Senior HR Executive (European Ship Owner)

Our client is a well-establishedEuropean ship ownerwith a strong international presence. As part of their continued growth in Singapore, they are looking to hire anSenior HR Executiveto support both HR operations and office administration matters.

Responsibilities

HR Administration & Operations

• Support day-to-day HR operations, including employee records, onboarding, offboarding, employment contracts, work pass administration and HR documentation.
• Assist with recruitment coordination, including interview scheduling, candidate communication and onboarding preparation.
• Maintain and update HR systems, employee files and internal HR trackers accurately.
• Support payroll preparation by coordinating monthly employee changes, leave records, claims and benefits information.
• Assist with HR reporting, employee letters, insurance matters and internal HR processes.

Office Administration

• Oversee general office administration and ensure smooth daily office operations.
• Liaise with vendors, suppliers, building management and external service providers.
• Manage office supplies, facilities coordination, courier arrangements, meeting room bookings and general office support.
• Support travel arrangements, hotel bookings, visa coordination and related logistics for employees and visitors.
• Assist with company events, internal meetings, staff engagement activities and ad hoc administrative projects.

Employee Support & Coordination

• Act as a point of contact for employees on HR and office administration matters.
• Coordinate with regional/global stakeholders when required.
• Ensure HR and office processes are handled in a professional, timely and confidential manner.
• Support management with ad hoc HR, administrative and operational tasks.

Requirements

• Diploma or Degree in Human Resources, Business Administration or a related field.
• Around 2–5 years of experience in HR administration, office administration or a combined HR/Admin role.
• Prior experience in shipping, maritime, logistics, trading or a multinational environment will be advantageous.
• Good understanding of Singapore employment practices and general HR processes.
• Strong organizational skills with good attention to detail.
• Comfortable handling both hands-on administrative work and employee-facing HR support.
• Good communication skills and able to work with international stakeholders.
• Proactive, reliable and able to work independently in a lean office environment.