Facilities Manager

Facilities Manager

London based role, with scope for sites in Dublin and Manchester

If the following job requirements and experience match your skills, please ensure you apply promptly.

ABOUT HUCKLETREE

We were founded in 2014 with a vision to build workspaces that help the world’s most innovative companies thrive - from rapidly expanding scale-ups to established global businesses. Since opening our first workspace in Clerkenwell, London Huckletree has scaled into a provider with a footprint close to 300,000 square feet across 9 locations; with over 4,000 members calling our spaces home.

But we are so much more than just a workspace; we are an ecosystem. Joining Huckletree means joining a network of people who can help you and your business to thrive. Here, networking is more than a chance encounter at the coffee machine, we can help to connect you to our network of member businesses, entrepreneurs, venture partners and ambassadors.

WHERE YOU COME IN:

We’re looking for an experienced and proactive Facilities Manager to take ownership of facilities

management across our eight co-working locations. You’ll be responsible for ensuring our spaces are safe, compliant, well maintained and operating to a consistently high standard, with ownership of Health & Safety, statutory compliance, PPM, reactive maintenance, supplier performance and facilities expenditure. Working closely with our site teams, landlords and suppliers, you’ll take a proactive approach to identifying and resolving issues while continually improving the performance and quality of our buildings.

KEY AREAS OF FOCUS:

Health, Safety & Compliance:

• Take ownership of Health & Safety and statutory compliance across the portfolio, keeping up to
• date with relevant legislation and regulatory requirements
• Manage compliance schedules, ensuring inspections, servicing, risk assessments and certifications
• are completed within required timescales.
• Own and track actions arising from audits, inspections and risk assessments through to
• completion.
• Carry out regular site inspections and audits to ensure consistent H&S and facilities standards.
• Ensure contractors meet our H&S requirements, including RAMS, permits and safe working
• practices.
• Identify and escalate areas of risk, implementing appropriate actions to maintain compliance
• across the portfolio.

Planned Preventative Maintenance (PPM):

• Lead and manage the PPM programme across all eight locations, ensuring planned works are
• completed on schedule and to the required standard.
• Oversee reactive maintenance, ensuring issues are appropriately prioritised and resolved within
• agreed timescales.
• Review service reports and ensure remedial actions are progressed through to completion.
• Maintain accurate servicing, compliance, maintenance and asset records across the portfolio.
• Proactively identify maintenance requirements and recurring issues to reduce reactive call-outs.

Facilities & Site Management:

• Coordinate reactive maintenance across the portfolio, prioritising issues based on urgency,
• member impact and business risk.
• Act as the main point of escalation for site teams on facilities-related issues.
• Work closely with operational teams to ensure facilities standards support a high-quality member
• and workplace experience.
• Manage complex building issues through to resolution, coordinating contractors, internal teams
• and other stakeholders as required.
• Liaise with landlords and managing agents on building-related matters, ensuring landlord
• responsibilities are appropriately managed and progressed.

Budget & Commercial Management:

• Monitor, review and report on monthly facilities expenditure, ensuring spend remains on track
• against the agreed budget.
• Support annual facilities budget setting, forecasting and ongoing cost management.
• Identify opportunities for cost savings and efficiencies while maintaining operational and service
• standards.
• Review and challenge supplier quotations, scopes and additional works to ensure value for money.
• Provide regular reporting on facilities performance, expenditure, risks and upcoming
• requirements.

Projects & Improvements:

• Lead the delivery of small CAPEX, refurbishment and improvement projects across the portfolio
• from scope through to completion.
• Develop scopes of work, obtain and review quotations and coordinate contractors.
• Manage project budgets, programmes, quality and Health & Safety requirements.
• Support the Head of Projects & Facilities with larger CAPEX and strategic projects.
• Identify future CAPEX and asset replacement requirements through site inspections, maintenance
• trends and asset lifecycle planning.

Operational Improvement:

• Develop and maintain facilities policies, processes and SOPs to ensure consistent standards across
• all locations.
• Use maintenance, compliance and supplier data to identify trends and areas for improvement.
• Support new site openings, mobilisations and site exits from a facilities and compliance
• perspective.
• Drive continuous improvement across building performance, sustainability, operational efficiency
• and member experience.

WHAT WE'RE LOOKING FOR:

• Strong experience within Facilities Management, Property Management or a similar multi-site
• operational environment. We are flexible on the industry/sector that you have done this in.
• Good working knowledge of UK Health & Safety legislation, statutory compliance and building
• maintenance.
• Experience managing PPM and reactive maintenance across multiple locations.
• Strong supplier, contractor and stakeholder management experience.
• Commercially aware with experience managing facilities budgets and controlling expenditure.
• Highly organised with strong attention to detail and the ability to manage multiple priorities.
• Proactive and solutions-focused, with the confidence to take ownership and make decisions.
• Comfortable working with site teams, senior stakeholders, landlords, managing agents and
• suppliers.
• Experience within co-working, flexible workspace, hospitality or commercial property would be
• advantageous. xwzovoh
• IOSH, NEBOSH, IWFM or similar Facilities Management/Health & Safety qualifications would be
• beneficial.