Administrative Assistant

We are looking for a proactive and organised Administrative Assistant to join our client, a Financial Services firm in the City of London. Your role will be to help ensure the smooth operation of the office. This part-time, office-based role involves working closely with the Office Manager to keep daily operations running efficiently. The position is well-suited to someone who is detail-oriented, dependable, and enjoys a varied workload, including office coordination, reception tasks, and general administrative support. The role will include: Office Administration * Maintain a clean, organised, and professional office environment in collaboration with the Office Manager. * Prepare meeting rooms ahead of bookings, including set-up, clearing, supplies, and refreshments if required. * Manage weekly office shopping and replenish supplies such as kitchen items and stationery. * Support general office operations and handle ad hoc administrative tasks such as diary management and document formatting. Company Secretarial Support * Manage incoming client post, ensuring all correspondence is logged and processed correctly. * Forward client post to the relevant parties promptly. * Prepare and send outgoing client post. * Assist with basic administrative duties related to company secretarial work. Reception & Front of House * Provide reception cover when needed, acting as the first point of contact for visitors and phone calls. * Greet clients and guests professionally and courteously. * Assist in coordinating guest arrivals, including meeting and directing visitors. Skills & Experience * Previous experience in an administrative or office support position is preferred. * Strong organisational skills and keen attention to detail. * Excellent communication and interpersonal abilities. * Capacity to multitask and prioritise responsibilities effectively. * Professional and approachable manner. * Comfortable working independently as well as part of a team. This is a 2-day-a-week role in the office. With regret, we can only respond to successful applicants