Team Assistant - PA, EA

Executive Assistant Northern Ireland 6 months One of our large financial clients is currently looking for a PA. Executive Assistant to join there team Relieves management of administrative details; diary management, travel scheduling. Scheduling of team meetings for the wider group- prepare agendas and minute taking Manages multiple projects, activities and competing priorities to ensure timely delivery of objectives Plans and coordinates events, for example internal team town halls, hosting visits, transport and venue bookings Co-ordinates with other EAs in other locations as required Assist with general office management, during period of rapid expansion of the team Supports project activities, including tracking actions, gathering information, preparing reports and presenting data.. Experience as a Senior Administrative Assistant or comparable level of experience supporting a rapidly growing team or business undergoing organisational change whilst interacting with senior level executives. Flexible, adaptable and proactive, with the ability to anticipate, identify and resolve issues while responding to changing priorities. Excellent organisational skills with the ability to prioritise, manage multiple tasks simultaneously, and work effectively under pressure with minimal supervision. Strong verbal and written communication, listening and relationship-building skills, with the ability to work effectively across teams, functions and seniority levels. Proficiency in calendar management for multiple leaders Proficient in Microsoft 365 applications, including Teams, SharePoint, and PowerPoint. Experience with various systems such as Ariba, eRequest, Concur, Recognition Tool and Workday Proficiency in internal technology ordering systems Recent work experience with detailed accomplishment examples and proven ability to take the initiative. Experience planning and coordinating both in-person and virtual events, including senior executive visits and leadership meetings. Ability to prepare senior leadership communications, presentations and briefing materials Skills: PA Executive Assistant diary management travel workday