Projects Coordinator / Contract Administrator - Data Centers MEP

Project Coordinator / Contract Administrator

All candidates should make sure to read the following job description and information carefully before applying.

Salary range (subject to experience) : £40,000–£55,000 + Benefits & Career Progression

Location: East Grinstead (Surrey/Sussex border) – Hybrid (3 days onsite) + odd days in, HQ in London, 1-2 days working from home.

Sector: Data Centre & Critical Infrastructure (MEP Engineering)

About the Role

We’re partnering with a specialist delivery team in the data centre and critical infrastructure sector, looking for a proactive Project Coordinator / Contract Administrator to support complex, fast-paced MEP projects.

This is a pivotal role bridging project delivery and commercial management, ensuring programmes stay on track, contracts are administered efficiently, and stakeholders are aligned throughout the project lifecycle.

Why You’ll Love This Role

• Work on high-value, cutting-edge data centre projects across the UK
• Clear career progression into project or commercial management pathways
• Support for professional development (RICS / CIOB / APM)
• Collaborative, delivery-focused team environment

Key Responsibilities

Project Coordination:

• Maintain and update project programmes, trackers, and dashboards
• Organise and minute project meetings, ensuring actions are tracked to completion
• Manage document control for drawings, specifications, and correspondence
• Coordinate site logistics and MEP trade interfaces
• Liaise with contractors, consultants, and clients to monitor deliverables and risks
• Support milestone tracking and regular reporting

Contract Administration:

• Administer contracts under NEC, JCT, or FIDIC frameworks
• Manage Early Warning Notices (EWNs), Compensation Events (CEs), and RFIs
• Maintain contract registers and ensure compliance with timelines
• Support payment applications, variations, and change control processes
• Track contractual obligations and flag risks/non-compliance
• Manage handover documentation including O&M and commissioning records

What We’re Looking For

• 3–5 years’ experience in project coordination or contract administration
• Background in data centres, critical infrastructure, or large-scale MEP projects
• Working knowledge of NEC3/4, JCT, or FIDIC contracts
• Strong document control and reporting capability
• Excellent stakeholder management skills across contractor, consultant, and client teams
• High attention to detail and ability to operate under pressure
• Exposure to MEP systems (HV/LV, HVAC, UPS, BMS) is advantageous

The Ideal Candidate

You are a dynamic, self-managing individual, comfortable juggling multiple priorities, organising senior project meetings, and liaising with specialist subcontractors and stakeholders. xwzovoh Flexible travel between home and project sites is required.