Executive Assistant

Position Description:

Executive Assistant

Rate: £19.87 (PAYE Umbrella) increasing to £26.08 after 13 weeks under AWR’s – Agency Worker Regulations.

Objective:

As Executive Assistant, you'll play a pivotal role in supporting senior leaders, enabling them to excel in their roles and drive the organisation forward.

This fast-paced, collaborative environment offers a unique opportunity to work with stakeholders at all levels of the company.

The ideal candidate will be a super-organised and adaptable Executive Assistant, with great communication skills and strong technical proficiency. If you thrive in a challenging yet rewarding setting, this is the perfect opportunity for you.

Skills Required:

Position Responsibilities:

What you’ll be able to do:

Executive and Shared Pool Support: Provide comprehensive administrative support to our client’s senior leaders as part of a shared administrative pool.

Scope of support is focused on expense processing, scheduling key meetings involving multiple senior stakeholders, and coordinating domestic and international travel arrangements.

Business Continuity & Backup Support:

Act as the primary backup support for the Executive Assistant to the CEO, our client’s Bank plc & EVP International during periods of annual leave or absence.

Event & Recognition Support:

Provide administrative and coordination support for key corporate events, recognition programs, and business-wide initiatives as determined by the shared pool requirements.

Business Continuity Planning:

Lead, prepare and review necessary documentation for the Executive Office Business Continuity Planning process.

Confidentiality & Discretion:

Maintain the strictest confidentiality regarding sensitive information and organisational matters.

Relationship Management:

Build and maintain strong, professional relationships with internal and external stakeholders at all levels.

Operational Flexibility:

Undertake other administrative, operational, and project-based tasks as reasonably required to support the evolving needs of the Executive Admin Group and the wider executive team.

Experience & Skills Required

Proven Experience:

Excellent/strong experience in an executive support or similar role, ideally supporting senior-level executives.

Exceptional Organisational Skills:

Demonstrated ability to manage multiple priorities, meet deadlines, and work effectively under pressure in a fast-paced environment.

Proficiency in prioritising tasks and managing time efficiently is crucial.

Communication Prowess:

Excellent written and verbal communication skills, with the ability to adapt your communication style to different audiences.

Proactive & Adaptable: A proactive, solutions-oriented approach, with the ability to adapt quickly to changing priorities and new challenges.

Technical Proficiency:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe and various virtual meeting platforms (e.g. Microsoft Teams).

Professionalism & Teamwork:

Professional demeanour, strong interpersonal skills, and the ability to work effectively both independently and as part of a team. A proven track record of handling confidential information with the utmost integrity and discretion.

Strong performer in all categories (Excellence / Collaboration / Focus)

Education: Level 3 Diploma in Business Administration or Business Support, or equivalent experience.

Additional Information:

**INSIDE IR35**

Hybrid - 4 Days in Dunton and 1 WFH

Eligibility: You MUST have the right to work in the UK and sponsorship is not offered on this role