Secretarial and Administrative Assistant

HE Space is a successful international space company, specialised in providing managed services and human resources to the international space sector for over 40 years. We hire space experts all over Europe across the whole spectrum of space-related activities, from engineering to science, software development, operations, marketing, finance and administration. Our employees contribute towards a wide range of groundbreaking space programmes including Galileo and Copernicus, ExoMars, Iris2, ESA BASS, ESA GSPT, LISA Pathfinder, Euclid, the Ariane and Vega launchers as well as the International Space Station. HE Space has joined forces with CS Group and Sopra Steria to lead the engineering and digital space market in Europe and to provide highly skilled consulting. We are passionate about people and invest in you to support the development of the European space industry.  Planning/coordinating the commitments and meetings, organising calendar and keeping the Line Managers informed on all issues of concern; Analysing incoming mail- paper and e-mail - and presenting these data in an organised and prioritised manner. Ensuring that important and urgent mail reaches staff to insure timely responses. Preparation of staff missions and travel arrangements. Coordinating actions with other secretaries of the Department/ Division; Administrative support Coverage for other units when colleagues are on leave. leave, mission, conference, authorisation with regards to Staff Rules and Regulations, as well as financial procedures). For the execution of the tasks the contractor will be expected to use related ESA Corporate software tools and documentation systems. Administering and maintaining the office documentation systems. Coordination with Facility Management for local, on-site support (e.g. staff and contractors TUD/leaving/relocating). At least 2 years of Administrative assistant experience at executive level and in an international context; Strong command of the English language. Knowledge of another European language is considered an asset; Knowledge of working methods in the space/telecommunications sector is considered an asset; If you think you have what it takes for this job, please send your CV (in English and in Word or PDF) to Adriana Camacho, by clicking on the button “Apply for this job” quoting job UK-HP-26038. That's why, committed to gender diversity and overall inclusivity, we encourage all applications and profiles. That's why, committed to gender diversity and overall inclusivity, we encourage all applications and profiles.