Accounts Payable Assistant

Accounts Payable AssistantBased in Luton, Up to £32,000 About the RoleA well established and growing organisation is seeking a detail oriented Accounts Payable Assistant to join its finance team on a full time, permanent basis. Reporting to the Financial Controller, this position plays a key role in the day to day management of the accounts payable function within a purchase order driven environment. This role combines ERP based invoice processing with manual controls and requires a strong eye for detail, excellent organisational skills, and a proactive approach to resolving discrepancies and maintaining accurate financial records. Key ResponsibilitiesAccounts Payable Process supplier invoices within a purchase order based accounts payable system Match purchase orders, invoices, and delivery documentation to complete three way matching Investigate and resolve pricing, quantity, and receipt discrepancies Maintain and reconcile GRNI balances Ensure invoices are accurately coded, approved, and posted within agreed timescalesSupplier Payments Prepare supplier payment runs in line with agreed payment terms Upload and process payment files through the banking platform Verify supplier payment information, due dates, and supporting documentation Maintain accurate audit trails and comply with internal payment controls Support approval processes and segregation of duties proceduresSupplier & Internal Relationships Reconcile supplier statements and resolve outstanding queries Liaise with purchasing, operations, and goods receipt teams to resolve invoice issues Act as a key contact for supplier payment enquiriesReporting & Compliance Support weekly and monthly reporting activities, including aged creditors and cashflow reporting Ensure VAT is processed accurately in line with UK regulations Adhere to internal financial controls and company procedures Assist with audit requests and month end close activitiesSkills & ExperienceEssential Previous experience in an Accounts Payable or Purchase Ledger role Experience processing supplier payments using ERP systems and banking platforms Strong understanding of three way matching processes Knowledge of UK VAT requirements Experience reconciling supplier accounts and GRNI balances Good Excel skills and strong attention to detail Confident communicator with the ability to build effective working relationshipsDesirable Experience working within manufacturing, engineering, or technical industries Familiarity with ERP or MRP systems Understanding of financial controls and audit processesQualifications AAT qualified, part qualified, or qualified by experience Relevant finance or business related qualifications beneficial but not essential