Buying Coordinator

Working closely with the Procurement Team and colleagues across the business, you will be part of a centralised buying function, providing coordinated and consistent procurement support. You'll help deliver a high-quality service across the end-to-end requisition lifecycle, ensuring business needs are met efficiently, accurately and in line with company processes.

Key Responsibilities

• Raise, manage and maintain accurate records of requisitions and purchase orders, ensuring compliance with company policies and supporting value-for-money outcomes.
• Process information relating to invoices, goods and services received, and follow up outstanding goods receipts or confirmations to facilitate timely payment.
• Resolve parked, blocked and disputed invoices by validating requisition, purchase order and goods receipt data, working collaboratively with colleagues and suppliers to identify solutions.
• Monitor and manage workflows, including shared inboxes and application requisitions, ensuring actions are progressed in a timely manner.
• Maintain accurate records of transactions and activities.
• Follow established business processes and support the wider Procurement Team in delivering an effective service.
• Build positive working relationships with colleagues across the business to understand and respond to their procurement needs.
• Provide first-line support and guidance to colleagues on buying activities and the systems used.
• Produce reports on activity, spend, efficiency and performance to support decision-making and continuous improvement.
• Handle information in accordance with data protection, confidentiality and Welsh Water policies and standards.
• Undertake other reasonable duties as required to support business needs and team objectives. The following are essential requirements for this role., Demonstrable experience and knowledge of procurement processes and principles.
• Excellent stakeholder engagement, collaboration and communication skills.
• Experience working in a fast-paced environment with clear objectives and deadlines, where individual contributions support wider organisational goals.

Knowledge & Skills

• Passionate about delivering excellent service and putting customers at the heart of what we do.
• Highly effective numerical, verbal and written communication skills.
• Adaptable and responsive to changing priorities and business needs.
• Good understanding of data protection and confidentiality, with the ability to apply these principles appropriately in the workplace.
• Confident in using Microsoft Office and other digital tools.
• Excellent attention to detail and a high level of accuracy.
• Effective planning, organisation and time management skills.
• Friendly, supportive and approachable, with the ability to build positive working relationships across the organisation.

Dŵr Cymru Cyf, a limited company registered in Wales No. 2366777. Registered office: Linea, Fortran Road, St. Mellons, Cardiff CF3 0LT

© Dŵr Cymru Cyf 2019.