BID Administrator

We’re seeking a proactive Bid Administrator to join a busy and growing team within the construction and engineering sector. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys coordinating multiple deadlines, and is looking to develop their career within a forward-thinking business. This role is offered as a permanent opportunity (flexibility can be considered depending on circumstances). I would like to see CVs from anyone who has been a Bid Administrator, Bid Coordinator, Tender Administrator, Proposal Coordinator, or in a similar role. The responsibilities of the Bid Administrator are: Managing the tenders inbox and overseeing all incoming opportunities Handling all portal correspondence including deadline extensions, missing documents, procurement updates, and RFIs Keeping company master information and internal documentation up to date Coordinating the bid team holiday tracker and internal schedules Raising and managing quotes on internal systems, updating statuses (Won/Lost/Cancelled) Updating trackers with pricing, submission status, and moving opportunities through pipeline stages Booking adjudications and ensuring estimators are prepared ahead of submission deadlines Arranging site visits and coordinating estimator diaries with full details Maintaining detailed and accurate bid trackers, including values, probabilities, key dates, and feedback Ensuring portals are up to date with company information and accreditations Taking and distributing Bid/No Bid meeting minutes Managing tender clarifications and distributing updates to relevant stakeholders Organising tender documentation, including version control and file management Completing company information, accreditation, and policy responses for ITTs, PQQs, RFQs, and questionnaires Preparing and submitting key tender documentation including forms of tender, non-collusion certificates, and declarations Supporting submission of stage 1 tenders Preparing weekly submission reports and updating internal trackers Chasing outstanding submissions and updating teams on outcomesWe’re looking for a Bid Administrator who has: Previous experience in a Bid Administration, Coordination, or Tender support role Experience within construction, engineering, or a similar sector (desirable) Excellent organisational skills with the ability to manage multiple live tenders Strong attention to detail and accuracy across documentation The ability to remain calm and focused under tight deadlines Strong communication skills and confidence liaising with internal teams Experience working with tender portals and bid management systems (desirable) A proactive and flexible approach to supporting a busy teamIn return, the Bid Administrator will receive: £27,000 per annum 9am - 5pm, Monday to Friday Pension scheme Full-time, permanent position Opportunities for career development within a growing business Supportive and collaborative team environment Stable role within a fast-paced and forward-thinking companyLocation and travel This role is office-based in Fleet.  If you're interested in this role, please apply online or call Alex on (phone number removed)