Document Controller (Procore)

DOCUMENT CONTROLLER (PROCORE) We are currently recruiting for a Document Controller for our client, a workplace strategy, design and build expert company. Role Overview: The Document Controller plays a key role in supporting project delivery by managing and controlling all project documentation through Procore and/or other document management systems. This includes drawings, RFIs, submittals, and site records. The role ensures that accurate, up-to-date information is available to site teams, subcontractors, and stakeholders, enabling efficient and compliant construction operations. Key Responsibilities * Manage all project documentation including drawings, specifications, RFIs, submittals, transmittals and snagging internally and externally * Ensure the latest approved construction drawings and documents are issued to site teams and subcontractors, ensuring their immediate access to the most up to date and relevant information. * Maintain strict version control to prevent use of outdated information on site. * Control incoming and outgoing documentation from consultants, contractors, and suppliers. * Administer and manage document workflows within document management systems (Drawings, Documents, RFIs, Submittals) * Upload and maintain accurate records of all construction documentation * Track and log RFIs, submittals, and drawing revisions to ensure timely responses * Coordinate with Project Administrators to set up and maintain folder structures and permissions in line with project requirements * Act as the central point of contact for document control across the construction project * Liaise with site managers, engineers, subcontractors, and design teams to coordinate and guide document flow * Attend & support project meetings by preparing and distributing document packs and reports * Ensure document control processes align with project specifications, contractual requirements, and industry standards * Assist in maintaining audit trails for all project documentation * Support quality assurance processes by ensuring documentation is complete and correctly approved * Identify bottlenecks or delays in document approvals that may impact construction progress * Deliver ad hoc training to support the onboarding of project stakeholders Skills & Experience Essential * Proven experience in document control within construction projects (main contractor or subcontractor environment) * Strong hands-on experience with Procore (essential) * Solid understanding of construction documentation * Excellent organisational skills and attention to detail * Ability to work in a fast-paced environment * Strong communication skills with the ability to liaise with site and office teams, as well as external stakeholders. * Experience with document numbering conventions and metadata standards * Familiarity with approval workflows and audit processes Desirable * Experience on commercial construction projects * Familiarity with other platforms (e.g., SharePoint) * Understanding of construction processes and project lifecycles Key Competencies * Strong attention to detail and accuracy * Ability to prioritise under tight deadlines * Proactive problem-solving approach * Collaborative and team-oriented mindset * Ability to manage multiple document workflows simultaneously * Ability to train and support non-technical users * Proactive problem solving and ownership mindset * Confidence to challenge poor information practices Eden Brown is committed to equality in the workplace and is an equal opportunity employer