Personal Assistant to CEO

Personal Assistant to CEO| Poole | £40,000 We’re supporting a high-growth, innovative British business in the search for an exceptional Personal Assistant to the CEO. With rapid international expansion, this is a unique opportunity to join a forward-thinking organisation at a pivotal stage of its journey. This role is ideal for a highly organised, discreet, and proactive individual who thrives in a fast-paced environment and enjoys supporting both professional and personal priorities at senior level. The Role A varied and fast-moving position where no two days are the same. You’ll be responsible for ensuring the CEO’s business and personal life runs smoothly and efficiently. Key Responsibilities Administrative & Personal Support Manage and respond to correspondence (email, phone, post) Coordinate reminders, tasks, and key deadlines Prepare expense reports and maintain organised filing systems Liaise with internal teams and external contacts Run errands and manage personal shopping (gifts, returns, dry cleaning, etc.) Diary & Schedule Management Coordinate a busy and ever-changing calendar Ensure the CEO is fully prepared for meetings and commitments Travel Coordination Arrange seamless travel itineraries (flights, accommodation, transport, activities) Household Management Oversee household bills and administration Coordinate property maintenance, renovations, and contractors Manage relationships with household staff Vehicle Management Handle documentation, servicing, MOT, tax, and general upkeep Family & Lifestyle Support Coordinate schedules and activities Book clubs, events, and organise children’s parties About You You’re highly organised, proactive, and always one step ahead. You bring a calm, solutions-focused approach and can confidently manage multiple priorities. Exceptional attention to detail Strong organisational and multitasking skills Confident communicator with excellent interpersonal skills Discreet, trustworthy, and professional Flexible and adaptable Proficient in Microsoft Office (Word, Excel, Outlook) What’s on Offer Competitive salary 33 days holiday (including bank holidays), increasing with service Generous staff discount Employee Assistance Programme Health cash plan Life assurance Long service rewards Cycle to Work scheme Pension contributions A relaxed, energetic working environment with a strong passion for fitness and performance Apply Now If you’re looking for a role where you can make a real impact, work closely with senior leadership, and be part of an ambitious growth story, we’d love to hear from you. Please contact Ellie at Rubicon for more information