Facilities Administrator

To support Help Desk functions as part of the Contingency Plan when Help Desk staffing gets to a critical point. ▪ To maintain central office systems, ensuring that records are accurate and consistent with relevant company procedures. ▪ To attend any training courses required for this role. ▪ Manage own workload effectively ensuring that the managers/team requirements are met to deadlines. ▪ To understand the contractual requirements and the operational needs of the site. ▪ Support with payroll and scheduling through Kronos/Pretium consolidation, management and reporting. ▪ Provide general administrative support on the Tower Hamlets and Greenwich contracts and other appropriate duties as directed by Line Manager to support contract functions. ▪ Establish good working relationships with other team members. ▪ Ariba/SAP - Raising PO & receipting and invoicing ▪ Conduct Agency cover administration on a weekly basis with the operational teams ▪ Assisting and Deputising for the Payroll/Office Manager when required. ▪ Preparation prior meetings and minute taking and preparation of reports when required. ▪ Assisting and preparing internal and client monthly reports. ▪ General admin support including compilation of letters, development and management of the filing system, booking of meetings and general office duties, ordering of uniforms and PPE, arranging for parking permits. Essential ▪ Sound knowledge of IT systems (Google & Microsoft suite) ▪ A flexible approach to work and to be a good team player ▪ Experience in a proven administrative role is essential. ▪ Able to work to varying deadlines. ▪ Minute taking ability ▪ Experience of working with people at various levels ▪ Highly organised ▪ Reliable, conscientious with an eye for detail ▪ Sound problem solving abilities. ▪ Proactive and resourceful Essential ▪ Sound knowledge of IT systems (Google & Microsoft suite) ▪ A flexible approach to work and to be a good team player ▪ Experience in a proven administrative role is essential. ▪ Able to work to varying deadlines. ▪ Minute taking ability ▪ Experience of working with people at various levels ▪ Highly organised ▪ Reliable, conscientious with an eye for detail ▪ Sound problem solving abilities. ▪ Proactive and resourceful