Document Control Specialist

Document ControllerGlasgow - HybridPermanent – Full TimeSalary Competitive (DOE) & Flexible Benefits The Document Controller is responsible for the day-to-day control, administration, and monitoring of project information within the Common Data Environment (CDE). The role ensures that drawings, models, documents, and data are received, checked, issued, distributed, and archived correctly, so that project teams can rely on information being current, controlled, and available to the right people at the right time. Operating under the direction of the Information Manager, the Document Controller forms a core part of the Project Management team, acting as the project’s information nerve centre. While the Document Controller does not define information strategy or governance, the effectiveness of information management in practice depends on the discipline, consistency, and judgement applied in this role every day. Common Data Environment (CDE) Operation Operate and administer project Common Data Environments in line with agreed information-management procedures. Support projects operating on widely used UK CDE platforms, which may include: Viewpoint for Projects Maintain clear separation between current, superseded, and archived information, ensuring teams are never exposed to outdated or unauthorised data. Prevent uncontrolled or informal issue of information that could introduce risk to programme, quality, or construction activities. Apply agreed naming conventions, status codes, and revision logic consistently across all project information. Support project teams by identifying and correcting naming or status issues before information is released for use, protecting the project from silent errors and confusion. Provide clear visibility to Project Managers on: submissions at risk Actively monitor information flows and identify risks such as: Escalate emerging risks to the Information Manager early, with clear facts and supporting evidence. Support a proactive document-control culture, where information deliverables are treated with the same importance as programme activities or physical outputs. Collaboration & Project Integration Project Managers and Engineers Participate in project meetings where required, providing concise updates on information status and risks. Experience working in a document control role within design, engineering, or construction environments. Experience supporting projects operating under ISO 19650-aligned principles. Experience working across multiple projects concurrently. Familiarity with information-delivery planning and progress tracking. At Freedom, we believe in attracting and retaining the best talent by offering great benefits and career progression opportunities, including: Pension with up to 8% employer contribution Car Allowance Private Medical Insurance Personal Wellbeing and Volunteer Days Salary Sacrifice Car Scheme (Hybrid/Electric Vehicle) Flexible benefits (e.g., Dental Insurance, Gym Memberships, Tax-Free Bikes) Ongoing Training & Development Programme If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.