Project Coordinator

About the Business A fantastic opportunity to join a global property business based in Birmingham City Centre as a Project Coordinator. This is a brilliant chance to join a fast-paced, collaborative team during a period of significant growth, where you’ll play a key role in supporting client onboarding and mobilisation activity. The business offers super flexible working with only 1 day in the office a week, giving you a great balance between team collaboration and working from home. Main Duties: As a Project Coordinator, your main duties include: Mobilisation & Demobilisation Support * Establishing new file structures and folder systems for all incoming and outgoing transitions * Building and maintaining action trackers across every mobilisation and demobilisation * Archiving completed transition documentation and keeping the Master Tracker fully up to date * Notifying relevant parties of new mobilisations for portal and system setup Coordination & Stakeholder Communication * Arranging mobilisation and handover meetings with all key stakeholders * Issuing introduction letters and managing contact handovers with managing agents * Distributing tenant welcome packs and ensuring all materials are accurate and complete * Reviewing and chasing legacy transitions to keep progress moving Data & Document Control * Retrieving and storing documents from previous managing agent databases into internal systems * Managing Letters of Authority (LOAs) – ensuring they are obtained, saved, and circulated correctly * Gathering and storing EPC data for all relevant properties * Producing copies of recent rent, service charge, and licence fee demands for new agents Compliance & Regulatory * Preparing RICS client bank letters and coordinating the signing and issuing process * Completing LOLER letters and managing distribution via the surveyor * Submitting PMA/DOC documentation to Compliance and ensuring correct filing Systems & Database * Obtaining Salesforce references from site teams and updating Yardi records accordingly * Maintaining Yardi client, property, and suspense records to reflect transition status * Supporting the Ratings team with Yardi setup for new clients and properties Location / Office / Culture The role is hybrid, with just 1 day a week in their modern office in Birmingham City Centre. The business is incredibly flexible in its working patterns, with a collaborative, inclusive culture that genuinely values its people. You’ll be part of a supportive team during an exciting period of growth. What We Are Looking For The ideal candidate will have: * Strong organisational and coordination skills, ideally gained supporting projects or workflows involving multiple stakeholders * Excellent attention to detail when handling documents, data, and structured processes * Confident communication skills, with the ability to liaise across internal teams, clients, and external agents * A proactive, adaptable approach, comfortable working independently in a fast-paced environment * Some understanding of commercial property or basic property law is beneficial, but not essential * Previous experience in an administrative, coordination, or operational support role Why Join the business * Super flexible hybrid working with only 1 day a week in the office * Modern office in the heart of Birmingham City Centre * Join a global business with strong progression opportunities * Collaborative, inclusive team culture * Be part of an exciting period of growth and mobilisation activity About Us We are a local accountancy recruitment specialist. We appreciate that roles are often online for a long period of time. If you want to check if this role is still live or just want more details before applying, call us directly. Ref: BR69764