Regional Head Office Coordinator

Job Opportunity: Regional Head Office Coordinator 📍 Location: London (Fully Office Based) 💰 Salary: £27,500 per annum We are currently recruiting for a Regional Head Office Coordinator to join a busy Regional Head Office team within a financial services / banking environment. This role will provide key administrative, coordination and communication support between the Regional Head Office and branch units, ensuring smooth operations, timely reporting and the effective implementation of regional directives. Key Responsibilities include: 🔹 Coordination & Communication * Act as a central point of contact between the Regional Head Office and branches for administrative and operational matters * Facilitate the timely submission of data, reports and compliance statements from branches * Coordinate internal meetings and review sessions * Ensure distribution of circulars, policy updates and important communications 🔹 Administrative Support * Support day-to-day office administration including correspondence, record maintenance and logistics * Assist with procurement of office supplies and administrative items * Help manage facility related matters including infrastructure, housekeeping, security and maintenance * Monitor attendance, leave records and HR documentation when required * Assist the Manager - Branch Coordination with day-to-day operational tasks 🔹 GB Office Responsibilities * Provide administrative and operational support to the London Branch (GB Office) * Coordinate with internal administration teams on procurement, vendor coordination and premises maintenance * Assist in organising official events, visits and inspections involving both Regional Head Office and London Branch 🔹 Data Management & Reporting * Maintain updated databases and administrative records * Compile and submit periodic MIS reports to the Regional Head / Admin Officer * Track pending issues and follow up with branches to ensure timely resolution 🔹 Support to Regional Head * Provide secretarial and coordination support including meeting scheduling and communication management * Prepare meeting minutes, drafts and official correspondence * Handle confidential documentation with integrity and discretion * Provide occasional out-of-hours support (weekends or evenings) when required * Undertake additional tasks as directed based on operational priorities Skills & Competencies: * Strong organisational and multitasking skills * Excellent written and verbal communication * Strong interpersonal skills for cross-department coordination * Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook) * High attention to detail and ability to work independently * Flexible and adaptable with a proactive approach to problem solving * Good understanding of office administration, record management and operational procedures Qualifications & Experience: * Graduate (preferably in Commerce, Administration or a related field) * 3-5 years' experience in office administration, coordination or support roles * Experience within banking or financial services would be advantageous We are looking for a proactive, organised and energetic individual who can work collaboratively, manage multiple priorities and support the smooth functioning of the Regional Head Office