Repairs Administrator

To provide advanced administrative support to the Mechanical (Water) Team within a PFI healthcare environment. The role is responsible for ensuring accurate data management, effective coordination of tasks, and supporting compliance with water safety and operational processes. The postholder will play a key role in maintaining system integrity, supporting service delivery, and enabling efficient communication between internal teams and subcontractors. Key Responsibilities * Provide dedicated administrative support to the Mechanical (Water) Team * Accurately input, update, and manage data within CAFM systems (training provided) * Log, track, and monitor reactive and planned maintenance tasks * Support the management and administration of water risk assessments * Coordinate and distribute works to engineers and subcontractors * Liaise with internal teams, engineers, and external subcontractors to ensure timely task progression * Take and distribute minutes from meetings, ensuring actions are clearly recorded and followed up * Support the planning and organisation of meetings as required * Maintain accurate records and documentation in line with contractual and compliance requirements * Provide general administrative support to the wider FM team as required * Assist with ad hoc duties and provide cover for colleagues during periods of absence Skills & Experience * Previous experience in an administrative role, ideally within Facilities Management or a similar environment * Strong organisational skills with the ability to manage multiple tasks and priorities * Excellent attention to detail and data accuracy * Proficient in Microsoft Office, particularly Excel and Outlook * Experience using CAFM systems (desirable, training provided) * Strong communication skills, both written and verbal * Ability to work independently and as part of a team * Confident in liaising with stakeholders at all levels Personal Attributes * Proactive and self-motivated * Professional and confident in approach * Able to work under pressure in a fast-paced environment * Strong problem-solving mindset * Flexible and adaptable to changing priorities Additional Information * This role operates within a live healthcare environment and requires a high level of professionalism and compliance * The postholder may be required to support additional areas of the business as needed