Administrator

Fleet Coordinator / Administrator

West Malling (On-site)

Full-time | Permanent

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We’re working with a well-established, family-run commercial vehicle and plant hire business based in West Malling, who are looking to bring in an organised and proactive Fleet Coordinator / Administrator. This is a great opportunity for someone who enjoys a varied role, taking ownership of scheduling, customer communication, and keeping operations running smoothly behind the scenes.

The Role

You’ll be right at the heart of the operation, helping to keep the fleet moving and customers looked after.

Day-to-day, you’ll be:

• The go-to contact for customers, booking in services and handling any queries
• Scheduling vehicle servicing, maintenance, and MOTs
• Liaising with workshops, engineers, and suppliers to make sure work is completed on time
• Keeping track of vehicle mileage and maintenance schedules
• Raising and managing job cards on the internal system
• Maintaining accurate records, including service history and driver information
• Supporting with breakdowns and repairs, helping minimise downtime

It’s a busy, hands-on role where no two days are quite the same. xwzovoh

What We’re Looking For

• Around 3+ years’ experience in an admin or coordination role
• Strong communication skills and confidence speaking with customers
• Good attention to detail and a naturally organised approach
• Comfortable using Microsoft Office (full training provided on internal systems)
• Someone who enjoys being part of a close-knit, team-focused environment

Package

• £30,000 – £35,000 salary (depending on experience)
• 21 days annual leave + bank holidays
• Pension scheme
• Long-term, stable opportunity within a supportive business

Why Apply?

• Join a friendly, down-to-earth team where people stay long-term
• A stable business with a strong reputation in the industry
• A role where you can take ownership and make an impact
• Full training and ongoing support