Office Administrator

Role: Office Administrator

Find out if this opportunity is a good fit by reading all of the information that follows below.
Location: Wattisham, Suffolk
Duration: Until Mid-September
Role Type: Onsite
Salary: Around £18 an hour, depending on experience

About the Client & Role:
Our globally renowned aerospace client employs over 2,100 people across the UK and delivers a variety of contracts to defence customers, including specialist training services. As the organisation continues to expand, there is a growing focus on enhancing training capability within the Vertical Lift domain, making this an exciting opportunity to join a developing and skilled training team.
This role offers both challenge and reward within a fast-paced environment, supporting the delivery of Apache AH-64E maintenance and simulator training to military customers.
The position is diverse, with day-to-day activities varying significantly. Although operating within dynamic engineering environments, Client places strong emphasis on employee wellbeing, promoting a positive worklife balance and a collaborative, inclusive culture built on innovation, safety and quality delivery.
Responsibilities
Greet visitors and oversee the issuing of Academy security passes
Act as the first point of contact within reception when required
Handle incoming telephone calls and respond to in-person enquiries
Carry out visitor pre-screening procedures
Coordinate with site security teams to arrange visitor access
Manage incoming and outgoing mail and parcel distribution
Organise and manage catering requirements on site
Arrange and support meeting room set-up, including refreshments
Oversee delivery and courier services to and from site
Procure and maintain site stock and supplies
Provide administrative support to the Academy Leadership Team as required
Manage and distribute internal and external communications appropriately
Identify and report any facility or site-related issues
Provide ad hoc support to project or functional activities
Coordinate and manage site facilities including classrooms, briefing rooms, conference rooms and simulators
Liaise with customer training personnel to support delivery requirements
Plan, schedule and manage maintenance training courses, including issuing pre-course documentation
Capture and maintain training data for reporting purposes
Produce and distribute training reports
Gather and collate customer feedback information
Allocate resources for training delivery using electronic resource planning tools
Provide occasional cover for colleagues during periods of absence, including additional working hours when required
Basic Qualifications (Required Skills/Experience)
Minimum of 2 years experience in an administrative or similar office-based role
Proficiency in Microsoft 365 applications, including Word, SharePoint, Lists and Teams
Preferred Qualifications (Desired Skills/Experience):
Business Administration Level 3 qualification or equivalent
Security Clearance:
This role requires eligibility to obtain UK BPSS clearance. xwzovoh Applicants must meet the UK Government requirement for citizenship to be considered. Sadly, sponsorship cannot be offered for this role