Capital Planning Project Manager

Job summaryWorcester Acute Hospital Trust provides
healthcare for the population of Worcestershire across 3 main sites- Worcester
Royal Hospital, Alexandra Hospital Redditch and Kidderminster Hospital and
Treatment Centre. Each site has its own challenges with building condition and
development opportunities. WRH is a PFI with 5 years left on the concession,
AHR is a 1980s nucleus design hospital and KTC is a mixture of 1960s and more
modern buildings.Worcestershire Acute Hospitals NHS Trust is
seeking an experienced and motivated Capital Project Manager (Band 7) to join
our Capital Planning Team and support the delivery of a diverse and challenging
Trust-wide Capital Programme.This is a key role responsible for managing
a portfolio of capital projects from inception through to completion, ensuring
delivery to time, cost and quality standards while maintaining full compliance
with statutory, regulatory and Trust requirements. The post holder will work
closely with clinical, operational and estates colleagues to ensure projects
are delivered safely, efficiently and with minimal disruption to patient care.Main duties of the jobManage and deliver a portfolio of capital
projects of varying scale and complexity across all Trust sites Lead projects from briefing, feasibility
and business case development through procurement, construction, commissioning
and handover Prepare and manage Project Initiation
Documents, programmes, budgets and cashflows Monitor performance against scope,
programme, cost and quality, managing change in line with Trust governance and
controls Act as the main point of contact for
clinical, operational and corporate stakeholders, consultants and contractors Ensure early and ongoing engagement with
Infection Prevention & Control, Fire Safety, Health & Safety, Digital
and Facilities teams Ensure full compliance with statutory
requirements including CDM Regulations, HTMs, HBNs, Building Safety Act and
Trust policies Manage external consultants and
contractors, including performance management and compliance with Control of
Contractors procedures Prepare reports, risk registers and
updates for Project Boards and senior stakeholders Support capital planning activity
including annual programme development and the Estates five-year plan Ensure effective commissioning, handover
and post-project evaluation, including documentation and asset information
updatesThe post holder will be expected to be on site a minimum of 3 days a week, and whenever they have contractors on site unless alternative arrangements are madeAbout usWorcestershire Acute Hospitals NHS Trust is a large
acute and specialised hospital trust that provides a range of local acute
services to the residents of Worcestershire and more specialised services to a
larger population in Herefordshire and beyond.The Trust operates hospital-based services from
three sites in Kidderminster, Redditch and WorcesterOur workforce is more than 7,000 strong, and our
caring staff are recognised as providing good and outstanding patient-centred
care. You could be one of them.We are committed to recruiting the best people to
work with us. Our values, which we ask all staff to demonstrate, underpin our
everyday work and remain firmly at the heart of all we do.
Being open and honest
Ensuring people feel cared for
Showing respect to everyoneWe are committed to developing a culture of continuous improvement by embedding the principles of our Improvement System.We are proud to have achieved Timewise
accreditation - this means we are committed to embedding flexible working
within our organisation as a flex positive employer.DBS Checks and CostsAny applicants who are offered posts requiring a
DBS check as part of their employment check will have the cost of this check
(at the current rate) deducted from their salary. Please see link in Supporting
Information section for more details on DBS checks and costs.DetailsDate posted16 September 2026Pay schemeAgenda for changeBandBand 7Salary
49,387 to 56,515 a year
ContractPermanentWorking pattern

Full-time,

Flexible working

Reference numberC -S3Job locationsCharles Hastings WayWorcesterWorcestershireWR5 1DDUnited KingdomKidderminster General HospitalBewdley RoadKidderminsterWorcestershireDY11 6RJUnited KingdomThe Alexandra HospitalWoodrow DriveRedditchWorcestershireB98 7UBUnited KingdomJob descriptionJob responsibilitiesKey
working relationshipsHead of
Operational Estates and Technical ServicesHead of
FacilitiesPFI TeamCapital
Finance TeamIPC teamFire
Safety TeamHealth and
Safety TeamClinical
and Operational teamsRole:The Post
holder will be part of the Capital Planning Team and be integral to ensuring
the delivery of the Trust Wide Capital Programme.Responsible for successfully delivering Capital Projects to time, quality and
cost.The post-holder will :Be responsible for the delivery
of a portfolio projects ranging in size and complexity, using defined industry
standard Project Management methodologies and best practice Scope and specify projects
including preparation and drafting of Project Initiation Documents, programmes
and cashflow Plan and manage project
resources, including virtual teams in a matrix environment Monitor projects against
scope, programme, cost and quality and manage changes in line with change
control methodology and Trust Project Processes. The post holder needs to have
excellent communication, organisational and project delivery skills, to work as
part of a dynamic team Key DutiesDue to the nature of the post, the post holder will be on
occasions required as necessary to work at weekends and in the evenings.Communications and Relationships
Advise stakeholders on the options available to meet a project
brief and demonstrate best practice and value for money. This may involve
highly complex, sensitive or contentious information whereby the Project
Manager will be tasked with obtaining agreement or cooperation for Project
solutions that may be different form the original Client Brief
Articulate the users requirement into language suitable for
construction professionals.
Act as arbiter between
the various stakeholders in order to manage expectations and achieve the most
beneficial outcome.
Act as a point of contact for Trust staff, consultants,
contractors and representatives of other bodies
Ensure early engagement with Trust representatives-o
Infection Prevention and Controlo
Fire Safetyo
Health and Safetyo
Digitalo
Facilities
Manage contractors and/or representatives of user departments to
ensure the compliance with the Control of Contractors policy and help to ensure that disruption to services in those
departments is kept to a minimum.
Produce reports including programme/budget summaries with risks
and escalations to Project Boards
Prepare bids for internal Capital Funding requests
Prepare requests for PFI management and delivery of projects
Engage where necessary, the aid of external consultants for
professional guidance and the design of schemesAnalytical and Judgement
Responsible for providing information and recommendations to the
Capital Programme Manager as part of Capital Programme planning and
the Estates five-year plan.
Monitor all areas of performance including design, technical
information, compliance, programming and site management
Provide specialist knowledge across a range of works and
building knowledge including all relevant construction related legislation,
Health Building Notes and Technical Memorandum
In the event of an external contractor or professional
consultant not performing the Project Manager will be responsible for following
the procedures and processes to minimise the impact and risk to the project
programme, finances and the TrustPlanning and OrganisationConsider, assess and manage each project according to scope,
programme, budget, cashflow and quality.Actively manage a project from inception through to
completion including:o
Production of the briefo
Feasibility studieso
Input into business case / options appraisalso
Financial planning / cost estimateso
Procuremento
Production of project programme.o
Assistance with the relocation processDevelop the programme of works ensuring minimal impact on
patient care and operational activity
Manage the transfer of services ensuring that all medical,
paramedical, ancillary and FM contractors integrate smoothly and fully to
ensure patient, visitor and staff safety and to minimise the impact on clinical
activity
Liaisewith Operational Estates Team concerning scheduling and the use of direct labour on schemes and for the
specification of engineering plant.
Responsible for the development and management of the
commissioning and handover process, ensuring all stakeholders are involved in
handover, sign off and any relevant systems training Identify the APs who will be responsible for
any ongoing repair and maintenance and ensure early engagement Policy and Service development/ implementation
Responsible for following departmental processes and procedures
Implement Trust policies and standards relating to construction, procurement methods and performance.
Ensuring full compliance to statutory regulations inclusive of
HTMs, HBNs, CDM and BSA To partake in regular continued Professional
Development training as necessary to the role.
Support the
development of a programme of energy conservation, sustainability measures and
green policies to meet government and NHS targets. Responsibilities for Finance and Physical resources
Ensure that schemes are brought in on time and on budget and
that any risks to this are escalated to Capital Programme Manager and the
Project Board
Compliance with Trust financial procedures and Standing
Financial Instructions.
Responsibility for Project Budgets and communicating changes to
budgets/ cashflow to the Capital Finance Team with options for mitigation
With the Capital Programme Manager, develop procurement
strategies for each project
Ensure all procurement process are managed in line with
Procurement Regulations and Trust SFIs
Produce all Contract Award Governance documentation and manage
the approval process
To appoint, manage and be responsible for external
professional consultants and contractors within an authorised budget as a
Budget Holder within agreed limits
Responsible for generation of Purchase Orders (PO) for services
Managing regular contractor and professional consultant
performance reviews
Responsible for co-ordinating the commissioning team activities,
ensuring all relevant operational managers are involved in the commissioning
process and have ownership of its objectives.
Motivate, develop, direct and support in-house labour, external
consultants and contractors
Directly responsible for and manage teams of external
professional consultants as required for each project.
Review at regular intervals to ensure that statutory updates are
incorporated into policies and proceduresInformation resources Produce regular progress minute meetings and
reports including the production of initial scheme programme
report to inform clients of progress etc.
Scrutinise and quality control all documentation including
development drawings and specifications issued to the Trust by external
professionals.
Quality Assess and ensure that the technical manuals and
operational policies for the new building are complete, compliant and formally
handed over to operational management.
Responsible for the production of design and tender
documentation relating to all projects within the Project Managers portfolio of
Capital Projects.
Production of a full suite of project documentation for all
projects
Ensure building and hospital site plans are updated following
project work, in both hard copy and computer (CAD) files with the Estates
Information Manager.
Support requests from auditors for information at end of
financial yearQuality Monitor the performance and information provided by external
professional consultants and building contractors against relevant legislation,
contracts, Health and Safety, project delivery, compliance issues and report
back to the Capital Programme Manager Divisional Leads and Procurement as and
when necessary.
Set up Capital Project boards in order liaise with clients and
prepare design briefs to ensure quality and best value procedures for managing
the schemes.
Set up and manage Project Workstreams and ensure accurate
reporting back to Project Boards
Record any derogations from Statutory and Non statutory Guidance
and Regulations and to communicate and advise on these derogations with
Clinical Leads, Divisional Leads and the necessary Trust Boards.Physical effort
Support full site and building surveys
Conduct site visits during the works in line with Health and
Safety requirements, to provide assurance of progress, monitoring of adherence
to policy/procedures and regulations and resolve issues
Regular travel across all 3 Trust SitesMental/ Emotional Effort
Manage multiple deadlines and meet all pre-established
timeframes.
Responsible for managing differing opinions within stakeholder
groups to ensure a consensus is reached
Responsible for managing external contractor and professional
consultant grievances in line with Estates procedures and processes and the
relevant governing institution (i.e. RICS, RIBA, CIOB, etc)
Job description
Job responsibilitiesKey
working relationshipsHead of
Operational Estates and Technical ServicesHead of
FacilitiesPFI TeamCapital
Finance TeamIPC teamFire
Safety TeamHealth and
Safety TeamClinical
and Operational teamsRole:The Post
holder will be part of the Capital Planning Team and be integral to ensuring
the delivery of the Trust Wide Capital Programme.Responsible for successfully delivering Capital Projects to time, quality and
cost.The post-holder will :Be responsible for the delivery
of a portfolio projects ranging in size and complexity, using defined industry
standard Project Management methodologies and best practice Scope and specify projects
including preparation and drafting of Project Initiation Documents, programmes
and cashflow Plan and manage project
resources, including virtual teams in a matrix environment Monitor projects against
scope, programme, cost and quality and manage changes in line with change
control methodology and Trust Project Processes. The post holder needs to have
excellent communication, organisational and project delivery skills, to work as
part of a dynamic team Key DutiesDue to the nature of the post, the post holder will be on
occasions required as necessary to work at weekends and in the evenings.Communications and Relationships
Advise stakeholders on the options available to meet a project
brief and demonstrate best practice and value for money. This may involve
highly complex, sensitive or contentious information whereby the Project
Manager will be tasked with obtaining agreement or cooperation for Project
solutions that may be different form the original Client Brief
Articulate the users requirement into language suitable for
construction professionals.
Act as arbiter between
the various stakeholders in order to manage expectations and achieve the most
beneficial outcome.
Act as a point of contact for Trust staff, consultants,
contractors and representatives of other bodies
Ensure early engagement with Trust representatives-o
Infection Prevention and Controlo
Fire Safetyo
Health and Safetyo
Digitalo
Facilities
Manage contractors and/or representatives of user departments to
ensure the compliance with the Control of Contractors policy and help to ensure that disruption to services in those
departments is kept to a minimum.
Produce reports including programme/budget summaries with risks
and escalations to Project Boards
Prepare bids for internal Capital Funding requests
Prepare requests for PFI management and delivery of projects
Engage where necessary, the aid of external consultants for
professional guidance and the design of schemesAnalytical and Judgement
Responsible for providing information and recommendations to the
Capital Programme Manager as part of Capital Programme planning and
the Estates five-year plan.
Monitor all areas of performance including design, technical
information, compliance, programming and site management
Provide specialist knowledge across a range of works and
building knowledge including all relevant construction related legislation,
Health Building Notes and Technical Memorandum
In the event of an external contractor or professional
consultant not performing the Project Manager will be responsible for following
the procedures and processes to minimise the impact and risk to the project
programme, finances and the TrustPlanning and OrganisationConsider, assess and manage each project according to scope,
programme, budget, cashflow and quality.Actively manage a project from inception through to
completion including:o
Production of the briefo
Feasibility studieso
Input into business case / options appraisalso
Financial planning / cost estimateso
Procuremento
Production of project programme.o
Assistance with the relocation processDevelop the programme of works ensuring minimal impact on
patient care and operational activity
Manage the transfer of services ensuring that all medical,
paramedical, ancillary and FM contractors integrate smoothly and fully to
ensure patient, visitor and staff safety and to minimise the impact on clinical
activity
Liaisewith Operational Estates Team concerning scheduling and the use of direct labour on schemes and for the
specification of engineering plant.
Responsible for the development and management of the
commissioning and handover process, ensuring all stakeholders are involved in
handover, sign off and any relevant systems training Identify the APs who will be responsible for
any ongoing repair and maintenance and ensure early engagement Policy and Service development/ implementation
Responsible for following departmental processes and procedures
Implement Trust policies and standards relating to construction, procurement methods and performance.
Ensuring full compliance to statutory regulations inclusive of
HTMs, HBNs, CDM and BSA To partake in regular continued Professional
Development training as necessary to the role.
Support the
development of a programme of energy conservation, sustainability measures and
green policies to meet government and NHS targets. Responsibilities for Finance and Physical resources
Ensure that schemes are brought in on time and on budget and
that any risks to this are escalated to Capital Programme Manager and the
Project Board
Compliance with Trust financial procedures and Standing
Financial Instructions.
Responsibility for Project Budgets and communicating changes to
budgets/ cashflow to the Capital Finance Team with options for mitigation
With the Capital Programme Manager, develop procurement
strategies for each project
Ensure all procurement process are managed in line with
Procurement Regulations and Trust SFIs
Produce all Contract Award Governance documentation and manage
the approval process
To appoint, manage and be responsible for external
professional consultants and contractors within an authorised budget as a
Budget Holder within agreed limits
Responsible for generation of Purchase Orders (PO) for services
Managing regular contractor and professional consultant
performance reviews
Responsible for co-ordinating the commissioning team activities,
ensuring all relevant operational managers are involved in the commissioning
process and have ownership of its objectives.
Motivate, develop, direct and support in-house labour, external
consultants and contractors
Directly responsible for and manage teams of external
professional consultants as required for each project.
Review at regular intervals to ensure that statutory updates are
incorporated into policies and proceduresInformation resources Produce regular progress minute meetings and
reports including the production of initial scheme programme
report to inform clients of progress etc.
Scrutinise and quality control all documentation including
development drawings and specifications issued to the Trust by external
professionals.
Quality Assess and ensure that the technical manuals and
operational policies for the new building are complete, compliant and formally
handed over to operational management.
Responsible for the production of design and tender
documentation relating to all projects within the Project Managers portfolio of
Capital Projects.
Production of a full suite of project documentation for all
projects
Ensure building and hospital site plans are updated following
project work, in both hard copy and computer (CAD) files with the Estates
Information Manager.
Support requests from auditors for information at end of
financial yearQuality Monitor the performance and information provided by external
professional consultants and building contractors against relevant legislation,
contracts, Health and Safety, project delivery, compliance issues and report
back to the Capital Programme Manager Divisional Leads and Procurement as and
when necessary.
Set up Capital Project boards in order liaise with clients and
prepare design briefs to ensure quality and best value procedures for managing
the schemes.
Set up and manage Project Workstreams and ensure accurate
reporting back to Project Boards
Record any derogations from Statutory and Non statutory Guidance
and Regulations and to communicate and advise on these derogations with
Clinical Leads, Divisional Leads and the necessary Trust Boards.Physical effort
Support full site and building surveys
Conduct site visits during the works in line with Health and
Safety requirements, to provide assurance of progress, monitoring of adherence
to policy/procedures and regulations and resolve issues
Regular travel across all 3 Trust SitesMental/ Emotional Effort
Manage multiple deadlines and meet all pre-established
timeframes.
Responsible for managing differing opinions within stakeholder
groups to ensure a consensus is reached
Responsible for managing external contractor and professional
consultant grievances in line with Estates procedures and processes and the
relevant governing institution (i.e. RICS, RIBA, CIOB, etc)Person Specification
Personal Qualities
EssentialPrioritisation: able to manage work of self and others to accommodate competing priorities and meet demands Proactive, positive and collaborative approach to working with multiple teamsAbility to remain calm and professionally manage situations when dealing with competing challenging opinionsIn possession of a valid UK driving licence and access to a vehicle to travel between all 3 Trust Sites
Experience
EssentialEvidence of successful delivery of projects to required scope, time, quality and cost Experience of working in Capital Project management Experience of managing projects in challenging complex environment Demonstrable skill in MS Office, especially Word, Excel and TeamsExperience in managing both construction contractors and external support consultants such as Contract AdministratorsEvidence of ability to manage project budgets and cashflowDesirableDemonstrable experience of working in the NHS acute sectorExperienced in facilitating workshops, meetings and engagement sessions with multiple stakeholdersExperience of working constructively with NHS clinical/operational and management teamsExperience of using NHS information, benchmarking data and hospital information systems
Skills/Knowledge
EssentialProven knowledge of RIBA Plan of WorkDemonstrable skills in Project Management processes, including change control methodologyPresentation: being articulate and skilled in presenting complex ideas and proposals to a diverse audience with a range of understanding of capital projects. Able to produce highlight reports with clear escalations with mitigation.Skilled in the production of Project Documentation such as programmes and risk logsUnderstanding of CDM and Building Safety Act regulations and your role in themDesirableDetailed understanding of NHS Trust regulatory requirements and performance expectations Knowledge of construction procurement methodsUnderstanding of HTMs/ HBNs
Qualifications
EssentialEducated to degree level or equivalent experience in building services/ construction project managementProject Management Qualification, such as PRINCE2, or APMOr-Apprenticeship in Project Management level 4DesirableIOSH- Managing Safely
Person Specification

Personal Qualities
EssentialPrioritisation: able to manage work of self and others to accommodate competing priorities and meet demands Proactive, positive and collaborative approach to working with multiple teamsAbility to remain calm and professionally manage situations when dealing with competing challenging opinionsIn possession of a valid UK driving licence and access to a vehicle to travel between all 3 Trust Sites
Experience
EssentialEvidence of successful delivery of projects to required scope, time, quality and cost Experience of working in Capital Project management Experience of managing projects in challenging complex environment Demonstrable skill in MS Office, especially Word, Excel and TeamsExperience in managing both construction contractors and external support consultants such as Contract AdministratorsEvidence of ability to manage project budgets and cashflowDesirableDemonstrable experience of working in the NHS acute sectorExperienced in facilitating workshops, meetings and engagement sessions with multiple stakeholdersExperience of working constructively with NHS clinical/operational and management teamsExperience of using NHS information, benchmarking data and hospital information systems
Skills/Knowledge
EssentialProven knowledge of RIBA Plan of WorkDemonstrable skills in Project Management processes, including change control methodologyPresentation: being articulate and skilled in presenting complex ideas and proposals to a diverse audience with a range of understanding of capital projects. Able to produce highlight reports with clear escalations with mitigation.Skilled in the production of Project Documentation such as programmes and risk logsUnderstanding of CDM and Building Safety Act regulations and your role in themDesirableDetailed understanding of NHS Trust regulatory requirements and performance expectations Knowledge of construction procurement methodsUnderstanding of HTMs/ HBNs
Qualifications
EssentialEducated to degree level or equivalent experience in building services/ construction project managementProject Management Qualification, such as PRINCE2, or APMOr-Apprenticeship in Project Management level 4DesirableIOSH- Managing SafelyEmployer detailsEmployer nameWorcestershire Acute Hospitals NHS TrustAddressCharles Hastings WayWorcesterWorcestershireWR5 1DDUnited KingdomEmployer's websiteEmployer detailsEmployer nameWorcestershire Acute Hospitals NHS TrustAddressCharles Hastings WayWorcesterWorcestershireWR5 1DDUnited KingdomEmployer's website