Lettings Administrator

Are you looking for a career opportunity within a growing and dynamic real estate environment? An exciting opportunity has arisen for a Lettings Administrator to join a busy London-based lettings team in Farringdon. This role will support a specific portfolio with day-to-day lettings administration while also assisting the wider team during peak periods. This is a fast-paced position requiring strong organisational skills, attention to detail, and a customer-focused mindset. The successful candidate will be a proactive team player who thrives in a collaborative environment. The role offers a hybrid working pattern of 4 days in the office and 1 day working from home, with working hours of 9am–6pm. The successful candidate will report directly to the Senior Leasing Manager and will join a team of three Lettings Administrators. About the Company Our client is an established international real estate business specialising in the acquisition, upgrading, and management of residential properties. With a substantial international portfolio, they own and manage over 20,000 rental apartments across England, Germany, France, Canada, and the United States. Key Responsibilities Responsibilities will include, but are not limited to: * Preparing all tenancy documentation * Arranging the signing of tenancy agreements and associated documents * Coordinating move-in arrangements including inventories, check-ins, and key releases * Checking tenant references and liaising with referencing agencies and applicants * Managing pre-tenancy enquiries * Issuing post move-in documentation to tenants * Registering deposits with the Tenancy Deposit Scheme * Updating and maintaining accurate records on internal systems * Raising initial invoices for move-ins * Ensuring tenancy files are complete and properties are fully prepared prior to occupation * Reviewing and approving lettings invoices * Updating utility providers with tenancy changes * Maintaining and updating lettings reports on a regular basis About You The ideal candidate will be adaptable, hardworking, intuitive, and capable of contributing positively to the wider team. A minimum of 12 months’ experience in a similar lettings or property administration role is essential. Person Specification * Excellent interpersonal and communication skills * Strong organisational skills with the ability to prioritise tasks effectively and meet deadlines * Positive attitude towards routine and administrative tasks * Exceptional attention to detail and accuracy * Proactive and solutions-focused approach * Comfortable working independently as well as within a wider team * Confident and assertive where necessary * Flexible and adaptable approach to work * Strong team player with the ability to build effective working relationships with colleagues and clients * Ability to support the wider lettings team in achieving departmental goals * Advanced IT skills including Microsoft Word, Excel, and Outlook