Team Assistant

Team Assistant required ASAP * Up to £185 per day PAYE Inside IR35 (Equivalent salary of £48,000 per annum) * Initial 8-week assignment with a strong chance to extend * Working on-site at the beautiful Chiswick Park I am delighted to be working with a fantastic global organisation with offices on the beautiful Chiswick Park. We are looking for an experienced Team Assistant to join their Finance Department on a short-term assignment of 8 weeks. There is a strong chance this role could extend. Working full-time on-site 36.25 hours per week on the rate of £173 per day PAYE Inside IR35 You will be supporting VPs and Directors (3 in total) within the Finance Function of the business. You will also provide ad-hoc support to the Executive Assistant when board meetings and chair visits are taking place. This role will require you to be extremely proactive, collaborative and a standout team player, able to multi-task to support individuals and the team. Responsibilities will include: * Co-ordinating and setting up meetings; booking rooms, organising catering * Diary management; organising and scheduling meetings * Organising travel arrangements (UK and International), including visas, accommodation, transport etc. * Processing of expenses * Payment of invoices * Updating spreadsheets and databases * Producing reports, presentations, minutes, action logs, templates * Planning, organising and hosting of internal and external events, corporate lunches and dinners * Being a central liaison point for internal/external parties * Data, project and financial administration - tracking changes and processes * Co-ordinating team deliverables and timelines and prompting actions as and when required * Providing all-round administrative support for the team Skills / experiences and qualifications: * Previous experience in a similar role, ideally supporting up to VP and Director level * Able to build good, collaborative working relationships with a range of people * Advanced Word, Excel and Outlook skills * Excellent written and verbal communication skills * Flexible and proactive approach to work, able to multi-task and deliver a varied workload * Attention to detail * Excellent co-ordination, organisation and administration skills * Eager to learn, flexible on working hours, open-minded and team-work oriented * Ability to problem solve * Ability to remain calm and focused under pressure and work within strict deadlines * Ability to adapt quickly to change If you have previous experience as a Team Assistant/PA/EA and you’re available to commit to an interim role in Chiswick please do apply now for immediate consideration. Thank you for your interest