Charity Facilities Manager

Capital Theatres – Who we are Capital Theatres is Scotland’s largest theatre charity. Our three distinctive venues in Edinburgh - Festival Theatre, King’s Theatre and Studio Theatre - offer over 700 extraordinary performances each year. From drama to dance, to musicals and family shows, live music and pantomime, we entertain and inspire audiences of all ages. We want everyone to have access to the arts in a way that works for them, whether that’s on our stages or out in the community. We are committed to nurturing everyone’s creative journey, supporting emerging talent and contributing to the future of the theatre sector. To build a sense of belonging across our theatres by enriching lives through creative programmes and strong partnerships. We care When we collaborate, there is unmistakable energy We are trusted to deliver quality experience every time The Facilities Manager supports the Head of Facilities in managing the day-to-day operational delivery of maintenance, environmental management, and contractor oversight across all venues. Direct line management of in-house technical maintenance team, carry out various repairs and planned preventative maintenance across all venues and technical disciplines (HVAC, BMS, Plumbing, Electrical, Joinery, Compliance). Maintenance & Technical Service s Support and participate in the planning, implementation and monitoring of the Planned Preventative Maintenance (PPM) regime. Work with the maintenance team to deliver day-to-day repairs, inspections, and technical checks, getting hands on when required. Ensure statutory compliance, maintaining accurate building logs, inspection records, and contractor documentation. Assist with managing specialist contractors (e.g., HVAC, electrical, life safety systems). Support capital improvement projects through coordination, scheduling, and ensuring contractors adhere to RAMS and H&S requirements. Encourage teamwork and professional development. Assist with enforcing all relevant Health & Safety, Environmental Health, Licensing and financial control procedures. Support venue inductions for contractors and visiting staff. Ensure accurate logging of faults, maintenance and compliance data. Motivate, support and guide the maintenance team. Contribute to training, development planning, and regular performance conversations. Support delivery of sustainability plans aligned with the Theatre Green Book and CT’s net zero ambitions. Monitor energy usage, waste reduction and environmental performance data relative to the buildings and services. Identify opportunities for reducing environmental impact through improved building operation. Capital Projects & Operational Planning Assist in planning and implementing works within the capital expenditure plan. Ensure project activities are well coordinated with operational schedules. Support budget monitoring, supplier reviews and cost effectiveness evaluations. Assist Head of Facilities in their role as Health and Safety Officer; including audits, walk rounds, investigations, monitoring H&S and updating risk assessments Deputise where require for the Head of Facilities health and safety role Stage Door and Cleaning Services ~ Support and Deputise for Head of Facilities. Champion a responsive service to customers, visiting companies and colleagues Management of contractors onsite Supporting a responsive, solution focused service culture Deputising for the Head of Facilities when required, including health & safety duties Coordinating resources, staff and contractors to meet operational priorities. Assist with capital improvement projects Contributing to environmental performance improvements, including energy, waste, and sustainability initiatives. This job description may be periodically reviewed and revised by the CEO and the Board in consultation with the post holder. We are committed to building an organisation that reflects the communities we serve across the City of Edinburgh and beyond. Our venues are for everyone, and we value teams made up of people with a wide range of backgrounds, perspectives, and lived experiences We do not discriminate on the basis of race, colour, religion or belief, gender or gender identity, sexual orientation, age, disability, or any other protected characteristic as defined by the Equality Act 2010.Are D/deaf, have a disability or a long-term health condition that affects day-to-day life Identify as neurodiverse, including dyslexia, dyspraxia, dyscalculia, ADHD, or being autistic Have lived in council or social housing, or been on a housing register Have experienced homelessness or lived in sheltered accommodation Have been a refugee or asylum seeker If you require this job description in another format, or need adjustments to apply or interview, please contact our recruitment team, we will ensure you have the support and information needed to participate fully.