Receptionist & Facilities Co-Ordinator

Job Title: Receptionist & Facilities Co-Ordinator Department: Reception & Facilities Hours of Work: 35 hours per week Work until 31st of July 2026. Main Purpose of Role: To provide a professional and comprehensive front of house reception service & co-ordinate facilities on site. Key Duties & Responsibilities 1 Meet and greet all visitors to the business. Issue visitor badges. Professionally and promptly, answer incoming calls. Create ID badges and manage reception starters and leaver records. Create and administer the signing in and out sheets. 2 Order lunches/buffets for meetings when required. 3 Sort incoming mail / process outgoing mail/parcels (Royal Mail/TNT). 4 Match invoices, raise Purchase Orders and complete Goods Received (GRN). This includes services charges, utilities etc for facilities. 5 Manage and review meeting room bookings. 6 Manage office supplies, including (but not limited to) printer supplies, kitchen supplies (coffee, milk etc.) and stationary. 7 Be proactive updating and archiving files as required particularly for facilities. 8 Arrange Travel & Hotel Bookings. 9 Manage several shared inboxes using Office Outlook. 10 Facilities - Raise jobs and assign to the correct contractor. Ensure all statutory paperwork is received and filed in appropriate files. 11 Be able to work alone and as part of a team. Use of initiative and decision making is imperative. 12 Ensure statutory maintenance is up to date. Monitor service contracts and renewal dates. Arrange appointments for these to be carried out. Examples - emergency light testing, water checks, pest control. Arrange & Carryout practice fire evacuations. 13 IT & mobile equipment ordering for employees. 14 In accordance with our certification to the standards OHSAS 18001, ISO9001 and ISO 14001 each employee will comply with and contribute to the effective implementation of the current Morrison Energy Services: - Health and Safety policy - Quality Policy - Environmental Policy 15 To work within established company policies and procedures 16 Promote company values and standards and exhibit appropriate behaviour in accordance. 17 Use talent and ability to encourage achievement and continuous improvement. 18 To demonstrate safety, integrity & commitment at all times. 19 Maintain excellent levels of communication & organisation throughout the team and the wider business. 20 To carry out any other duties as and when necessary to meet the varying demands of the business and satisfy customer needs. Please apply with your CV or call Harry Sharrard on (phone number removed)