Document Controller

Job Description Manage and co-ordinate document uploads/downloads on multiple projects using Aconex. Review of downloads and regular reporting to project teams. Main Accountabilities: Tasks to be performed in this role * Formatting and uploading of documents, including drawings, sample submissions, technical submittals, RFI’s etc. * Capture of relevant documents and transfer to O&M files * Review of documents upon receipt and compile a summary report, noting the content and changes to each document to the project teams (this is a critical activity that needs to be done promptly upon receipt of documents). * Overlay various revisions of same document to highlight changes. * Produce weekly status reports for each project by exporting into Excel and colour coding as complete, in progress or overdue items. * Produce reports for monthly Project Progress reporting including summary of instructions issued. * Populate and maintain Drawing Registers (ideally implemented at Tender stage). * Managing Health and Safety records – taking information from timesheets/Daily Start Briefings to populate manhours worked. Required Skills and Attributes: * Familiarity and competency with document management platforms and transfer of data to Excel/Word formats. * Methodical and well organized approach to the work environment. * Excellent knowledge in use of spreadsheets, databases and word processing * Excellent interpersonal and communication skills and be able to interface with colleagues at all levels * Ability to deal with short time frames and handle multi competing priorities at once * Team player but also able to work on own initiative