Development Services Assistant

The Development Services Assistant is a key member of the development services team. This role provides administrative and data support, as well as event logistics, to advance the school’s fundraising and donor engagement efforts.

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Summary of major responsibilities: 

Fundraising & Donor Engagement

• Track donations and support donor acknowledgements, stewardship, and recognition.
• Manage event logistics, including invitation and RSVP tracking, guest list and nametag creation, and the coordination of host recognition gifts.
• Support the Director of Development and the Director of Major Gifts in scheduling donor appointments and solicitation meetings.
• Help track donor engagement in the fundraising database.
• Prepare personalized appeals and solicitation materials for senior leadership, fundraisers and volunteer canvassers.
• Support the team’s prospect research efforts to help identify new funding opportunities.

Data Management & Reporting

• Maintain accurate donor records and assist with data entry projects in the fundraising database.
• Help prepare and review donor recognition lists for the annual Impact Report.
• Run and refresh Raiser's Edge NXT queries and reports.
• Prepare monthly fundraising progress reports and track donor outreach activities.

Administrative & Office Support

• Support team budget management by processing invoices, monitoring expenditures, maintaining financial spreadsheets, and assisting with monthly reviews.
• Coordinate meetings and logistics for the office team and key Board Committee-led meetings, including preparing materials, presentations, catering, and travel arrangements as needed.
• Provide executive support to the Director of Development, including writing minutes for Board Committee meetings, travel planning, and post-meeting follow-up. xwzovoh
• Maintain the Development Office calendar.

Essential qualifications/experience

• Extensive demonstrable experience working in a busy office environment
• Knowledge of Google applications, Microsoft PowerPoint, Word and Excel  
• Highly organized and detail-oriented 
• Proven effective communicator, both oral and written
• A proven commitment to safeguarding and the welfare of children and young people

Desirable qualifications/experience

• Experience using Raiser’s Edge NXT or other relationship management database
• Experience in an independent school or non-profit setting
• Knowledge and understanding of international school communities